> Markdown version of [/jobs/ext/590312-engineering-support-specialist](https://www.wearedevelopers.com/jobs/ext/590312-engineering-support-specialist). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Engineering Support Specialist - **Company:** Thermo Systems LLC - **Location:** United States - **Experience:** Starter - **Salary:** $49,000.0 - $57,000.0 - **Contract:** Permanent contract - **Skills:** Microsoft Access, Microsoft Word, Microsoft Excel, Microsoft Outlook, Document Management Systems, Microsoft Office, Microsoft PowerPoint - **Published:** June 20, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=0af4e7a3a842572d ## About the Role Do you have experience in Organizational skills?, * Minimum: High school diploma or equivalent. Associate's degree preferred. * 0-3 years of experience in a technical operations or administrative support role. * Equivalent practical experience will be considered in lieu of a degree., * Strong organizational skills with the ability to manage multiple priorities * Effective communication skills across cross-functional teams and customers * Detail-oriented with strong follow-through and accountability * Ability to work independently while supporting a team environment * Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Access, Outlook) * Ability to quickly learn internal systems, tools, and processes * Problem-solving mindset with attention to detail. * Ability to navigate and administer websites related to assigned duties ## Description The Engineering Support Specialist is a versatile, office-based role that supports engineering leadership and day-to-day operations in the assigned Thermo Systems office. This position blends engineering administrative support with office operations, serving as a key resource that keeps teams organized, documentation on track, and the office running smoothly. The ideal candidate is a detail-oriented, proactive self-starter who thrives in a fast-paced technical environment, can juggle multiple priorities, and takes pride in getting the details right. What You'll Do Engineering Administrative Support * Provide direct administrative support to engineering management. * Assist engineering staff with data collection, technical writing, technical document review, documentation, and other basic technical support tasks. * Assist with special projects and other engineering administrative tasks as required. * Complete assigned tasks accurately, on schedule, and when applicable, under budget. * Maintain and update resource tracking tools to ensure accurate visibility into team capacity, allocation, and utilization across projects * Coordinate and communicate schedule changes to cross-functional teams, ensuring alignment and minimal disruption to project timelines * Monitor staffing changes and proactively flag gaps or conflicts in resource assignment Quality & Document Control * Perform document control functions across multiple projects simultaneously. * Demonstrate and apply a deep understanding of the company's Quality Management System (QMS). * Ensure QMS procedures are being followed by individual engineering teams. * Review correspondence and submittals for grammatical and aesthetic content. * Provide QMS maintenance and change management support. * Support the maintenance and distribution of engineering standards, templates, and reference materials. * Help coordinate training sessions, team communications, and continuous improvement initiatives. Office Administration * Perform standard administrative functions such as answering phones, filing, copying, scanning, shredding, and printing. * Sort and distribute incoming mail; prepare outgoing mail. * Inventory, order, stock, and organize office supplies. * Prepare and maintain conference room appearance pre- and post-meetings. * Coordinate daily lunch orders, prepare monthly lunch calendars, and maintain approved vendor lists. * Operate, configure, troubleshoot, and maintain office equipment. * Assist with facilities maintenance as needed. * Partner with recruiting teams to coordinate interview schedules, ensuring alignment across candidates, hiring managers, and interview panels. * Coordinate logistics for office events, training sessions, and customer meetings, including scheduling, room reservations, and materials preparation Logistical Support * Receive and store equipment upon arrival in the assigned office. * Inspect, inventory, and label equipment prior to shipment. * Pack and ship equipment as directed. * Assist with procurement and shipping/receiving logistics as needed. * Stock, order, and distribute Thermo brand apparel and SWAG. * Assemble materials and set up workspaces for new hires. * Maintain local asset trackers and equipment logs. Communications * Communicate in a positive, professional, prompt, and ethical manner with clients, vendors, and colleagues. * Maintain professional relations with co-workers, offer assistance, when possible, ask for help when necessary, and always treat others with respect. Safety * Attend all company-sponsored safety training events, including monthly toolbox talks. * May be required to obtain OSHA 10 certification. * May be required to obtain First Aid and CPR certification. Mentoring & Training * Actively share knowledge and provide impromptu training as needed. * Maintain open and direct communication with all staff members. * Display the aptitude and desire to learn new skills. Must be a self-starter willing to invest the time and energy necessary to continually develop. ## Related Videos - [Autism in Tech](https://www.wearedevelopers.com/videos/427-autism-in-tech) - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [In-depth .NET Azure Functions: Isolated mode, performance and durable AI agents](https://www.wearedevelopers.com/videos/100207-in-depth-net-azure-functions-isolated-mode-performance-and-durable-ai-agents) - [Blazing Accessibility Basics](https://www.wearedevelopers.com/videos/568-blazing-accessibility-basics) - [From Syntax to Singularity: AI’s Impact on Developer Roles](https://www.wearedevelopers.com/videos/900-from-syntax-to-singularity-ai-s-impact-on-developer-roles) - [WeAreDevelopers LIVE - Gaps in CSS, EU Accessibility Act and more!](https://www.wearedevelopers.com/videos/1314-wearedevelopers-live-gaps-in-css-eu-accessibility-act-and-more) ## Related Articles - [The Most Popular IT Jobs on the Market](https://www.wearedevelopers.com/magazine/376-the-most-popular-it-jobs-on-the-market) - [A Guide to Green Tech and Green IT Careers](https://www.wearedevelopers.com/magazine/374-a-guide-to-green-tech-and-green-it-careers) - [Is Software Engineering Over-Saturated?](https://www.wearedevelopers.com/magazine/418-is-software-engineering-over-saturated) - [System change: restart as developer?](https://www.wearedevelopers.com/magazine/39-system-change-restart-as-developer) - [Technical Documentation For Developers](https://www.wearedevelopers.com/magazine/128-technical-documentation-for-developers) - [From developer to manager – what does it take to become an engineering manager?](https://www.wearedevelopers.com/magazine/42-from-developer-to-manager-what-does-it-take-to-become-an-engineering-manager)