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# Maintenance Administrator

- **Company:** Penn Contracting LTD
- **Location:** Cobham, UK
- **Salary:** £19,000.0 - £25,000.0
- **Contract:** Permanent contract
- **Skills:** Microsoft Windows, Spreadsheets
- **Published:** May 28, 2026
- **Apply:** https://uk.indeed.com/viewjob?jk=4aeea40e741995af

## About the Role

Do you have a valid Driving License license?, Do you have experience in Teamwork?, * Strong administrative experience in an office environment is a must (construction or maintenance experience beneficial but not essential).

 * Excellent written and verbal communication skills.
 * Proficient with Microsoft 365 software.
 * Exceptional organisational skills with the ability to prioritize and manage time effectively while maintaining great attention to detail.
 * Confident and polite telephone manner.
 * Work well in a team with a 'can do' attitude.

## Description

Penn requires an experienced, proactive and self-motivated administrator to assist the Maintenance Manager with the day-to-day operations of our growing maintenance division. This is a varied and fast-paced reactive role, working closely alongside the Maintenance Manager to ensure jobs are efficiently managed from enquiry through to completion.

The successful candidate will play a key role in supporting administration, procurement, cost tracking, quotations and invoicing, while helping to ensure maintenance works progress smoothly and efficiently., * Supporting the Maintenance Manager with day-to-day administrative tasks.

 * Providing exceptional customer service to new and existing clients.
 * Assisting with raising and issues quotations for reactive maintenance works.
 * Processing invoices and supporting financial administration.
 * Tracking job costings and monitoring expenditure against works completed.
 * Monitoring the progress of reactive jobs and ensuring updates are maintained.
 * Liaising with on-site teams, suppliers and clients regarding ongoing works.
 * Assisting with the procurement of materials and arranging deliveries where required.
 * Maintaining accurate records, spreadsheets and job tracking systems.
 * Ensuring documentation is organised and up to date.


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