> Markdown version of [/jobs/ext/733582-electronic-records-processor](https://www.wearedevelopers.com/jobs/ext/733582-electronic-records-processor). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Electronic Records Processor - **Company:** Birch, Stewart, Kolasch & Birch, LLP - **Location:** Vienna, VA, United States - **Contract:** Permanent contract - **Skills:** Microsoft Word, Microsoft Excel, Microsoft Outlook, Databases, Desktop Computing, Document Management Systems, File Transfer, Intrusion Detection Systems, Microsoft Office - **Published:** June 29, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=0af495dd55455b01 ## About the Role Do you have experience in Stocking?, Do you have a High school diploma or GED?, * Minimum of one (1) year of experience in a professional environment. Knowledge and Expertise * Minimum high school diploma, Bachelor's degree preferred. * Knowledge of and experience with standard office equipment such as computers, copiers and scanners preferred. * Proficient with Microsoft office software such as Word, Excel, Outlook, etc. Other Requirements * Must be a self starter with strong organizational skills and able to work independently with minimal direct daily oversight. * Must be able to effectively manage time sensitive tasks and meet deadlines. * Great attention to detail, including neatness, accuracy, ability to review postal and courier mail and handle uploads to various client portals. * Ability to think critically with strong problem solving skills. * Excellent oral and written communication skills. * Ability to multitask and work in a fast paced environment. * Physically able to perform labor intensive tasks every day (frequent lifting of boxes). ## Description * Fully adheres to Firm confidentiality standards including but not limited to attorney client correspondence and communications. * Possesses ability to handle all functions and responsibilities of the Records Department. * Portals + Quality reviews, uploads documents and correspondence to client portals. + Quality reviews, encrypts documents, correspondence and emails encrypt documents to clients. * Central File Room + Assists with departmental records related projects, including but not limited to file destruction, scanning and electronically saving images to the firm's IP document management system. + Enters accurate data entry of file information into the Records Management Database including status. + Maintains and enforces the Firm's retention policies, both of physical and electronic files. + Assists with electronically providing Transfer Out File, electronically saving Transfer In File or Internal Client to Client File transfer projects. * Mail Center + Processes all incoming physical mail, including opening, reviewing, scanning, acknowledging, saving/forwarding mail to the firm's portfolio management system, mailroom and docketing accounts. + Maintains FEDEX USPS supplies, ordering as needed and restocking when necessary. Reviews FEDEX USPS systems for software updates and completes updates. + Retrieves and processes electronic outgoing correspondence from the firm's IP documents management system. + Processes mail using postage machine or FEDEX software. Ensures accuracy in this process from start to finish by performing a detailed quality review. + Maintains a strong knowledge base of outgoing FEDEX USPS mail processes. + Enters all FEDEX charges in Elite system for billing. * PTO Download + Download PTO correspondence from the USPTO website and save into the firm's IP document management system. * Abandonment + Assists the IPLA department with preparing letters for abandonment cases, invoices and reporting correspondence to the client. * WIPO Download + Assists the IDS department with electronically downloading and saving documents into the firm's IP document management system. * Other duties as assigned. Customer Service and Communications * Follows Records Department standards. * Displays excellent written and verbal communication skills. * Communicates with attorneys and staff in a positive and productive manner to meet the needs of the Firm. ## Related Videos - [Developing the Rich Text Editor for DeepL.com](https://www.wearedevelopers.com/videos/1172-developing-the-rich-text-editor-for-deepl-com) - [Devouring APIs with Python](https://www.wearedevelopers.com/videos/355-devouring-apis-with-python) - [RPA in the Public Sector](https://www.wearedevelopers.com/videos/86-rpa-in-the-public-sector) - [Kubernetes and Microservices with Multi-Model Databases](https://www.wearedevelopers.com/videos/382-kubernetes-and-microservices-with-multi-model-databases) - [Brewing Tea over the Internet](https://www.wearedevelopers.com/videos/697-brewing-tea-over-the-internet) - [The Future of Recruiting: Innovations and Challenges in the European IT Sector](https://www.wearedevelopers.com/videos/1056-the-future-of-recruiting-innovations-and-challenges-in-the-european-it-sector) ## Related Articles - [Starter Kit For Job Applications For Developers](https://www.wearedevelopers.com/magazine/7-starter-kit-for-job-applications-for-developers) - [UK Business Culture and Etiquette](https://www.wearedevelopers.com/magazine/326-uk-business-culture-and-etiquette) - [Best Companies to Work For in Berlin: Top 14 Companies in 2023 ](https://www.wearedevelopers.com/magazine/188-best-companies-to-work-for-in-berlin-top-14-companies-in-2023) - [Quick guide: How to write a Software Developer CV](https://www.wearedevelopers.com/magazine/37-quick-guide-how-to-write-a-software-developer-cv) - [Jobs in Germany for Americans](https://www.wearedevelopers.com/magazine/423-jobs-in-germany-for-americans) - [The Biggest German Tech Companies](https://www.wearedevelopers.com/magazine/424-the-biggest-german-tech-companies)