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# IT Project Coordinator

- **Company:** Apollo
- **Location:** Newark, DE, United States
- **Experience:** Experienced
- **Contract:** Permanent contract
- **Skills:** Microsoft Word, Microsoft Excel, Agile Methodology, Asana, JIRA, Microsoft Outlook, Collaborative Software, Databases, Microsoft Office, Microsoft Project, Microsoft PowerPoint, Microsoft SharePoint, Smartsheet, Software Version Control
- **Published:** June 7, 2026
- **Apply:** https://www.indeed.com/viewjob?jk=3eacac6a30d86a69

## About the Role

Do you have experience in Microsoft Outlook?, Do you have a Bachelor's degree?, * Bachelor's degree in Business Administration, Project Management, Communications, or a related field (or equivalent experience)

 * 2+ years of experience in a project coordination, administrative, or operations support role
 * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams or SharePoint
 * Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
 * Excellent written and verbal communication skills
 * Attention to detail and a commitment to accuracy in documentation and reporting

Preferred Skills:

 * Experience with project management tools such as MS Project, Jira, Asana, Smartsheet, or Monday.com
 * Familiarity with project management methodologies (Agile, Waterfall, PMP, CAPM)
 * Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, or willingness to obtain
 * Experience working in a PMO environment or within a matrixed organization.

## Description

* Assist project managers in planning, scheduling, and coordinating project activities across multiple workstreams
 * Maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and action logs.
 * Track project milestones, deliverables, and deadlines; proactively flag risks or delays to the project manager
 * Organize and facilitate project meetings, prepare agendas, and distribute meeting notes and follow-up items
 * Develop and maintain project files, databases, and tracking systems in accordance with organizational standards
 * Prepare regular status reports, dashboards, and executive summaries for internal and external stakeholders
 * Ensure version control and proper archiving of all project-related documents
 * Support the creation and maintenance of project charters, statements of work, and change requests
 * Serve as a liaison between project teams, clients, vendors, and leadership to ensure alignment and timely information flow
 * Manage project communication channels, including email distribution lists, shared drives, and collaboration platforms
 * Coordinate with cross-functional teams to gather updates and resolve scheduling conflicts
 * Monitor project budgets and expenditures; flag variances and assist with cost reporting
 * Coordinate procurement activities, including vendor onboarding, purchase orders, and invoice tracking
 * Assist with resource allocation tracking and capacity planning support
 * Manage calendars, travel arrangements, and logistics for project team members and stakeholders
 * Maintain project management tools and systems (e.g., MS Project, Asana, Jira, SharePoint)
 * Support onboarding of new project team members and ensure access to necessary tools and resources


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