> Markdown version of [/jobs/ext/948980-systems-administrator](https://www.wearedevelopers.com/jobs/ext/948980-systems-administrator). Every page supports `.md` or `Accept: text/markdown`. Links point to the HTML versions so they work for humans too. Agent guide: [/agents.md](https://www.wearedevelopers.com/agents.md). --- # Systems Administrator - **Company:** FA FA FA INC - **Location:** United States (Remote available) - **Experience:** Experienced - **Salary:** $41,600.0 - $52,000.0 - **Contract:** Permanent contract - **Skills:** Spreadsheets, Instant Messaging Technology, Gsuite - **Published:** June 30, 2026 - **Apply:** https://www.indeed.com/viewjob?jk=345957d23d0f432e ## About the Role Do you have experience in Texting/chatbox tools?, The right person is proactive, detail-oriented, comfortable with technology, and able to take an idea or messy process and turn it into a clear system., * 2+ years of administrative, operations, project coordination, dispatch, customer service, or office-management experience. * Strong organizational skills and obsessive attention to detail. * Comfortable using Google Workspace, spreadsheets, CRMs, task-management tools, texting platforms, and shared drives. * Ability to create structure independently rather than waiting for step-by-step direction. * Strong written and verbal communication skills. * Ability to manage multiple moving priorities in a fast-paced environment. * Professional, dependable, solutions-oriented, and comfortable following up firmly but respectfully. * Experience in automotive, towing, salvage, logistics, title processing, dispatch, or lead-based sales is a major plus. Preferred Traits * You naturally notice gaps and fix them. * You enjoy taking disorganized information and turning it into a clean process. * You are comfortable holding people accountable to follow-ups and deadlines. * You move quickly without sacrificing accuracy. * You understand that fast customer communication directly affects revenue. ## Description Junk Your Car is a growing vehicle-buying and auto-recycling business focused on making it simple for customers to sell unwanted, damaged, or end-of-life vehicles. We are looking for a highly organized, resourceful Administrative Operations Coordinator to help build the internal systems, structure, and day-to-day organization needed to scale. This is not a passive receptionist role. You will help create order from moving pieces: organizing leads, managing paperwork, building operating procedures, keeping follow-ups on track, improving internal communication, and making sure nothing falls through the cracks., * Build and maintain organized systems for leads, vehicle purchases, towing, title paperwork, payments, customer communications, and vendor records. * Keep the CRM accurate and ensure every lead has a clear status, owner, next step, and follow-up date. * Create and document standard operating procedures for key workflows, including: * New lead intake and qualification * Vehicle photo and VIN collection * Offer approval and customer follow-up * Title and ownership-document review * Towing dispatch and pickup coordination * Payment confirmation and deal completion * Post-purchase customer communication * Help organize shared drives, folders, spreadsheets, contracts, title documents, invoices, towing records, and vendor information. * Track pending deals and proactively follow up with customers, tow drivers, title companies, salvage yards, and internal team members. * Coordinate towing and pickup schedules; confirm addresses, vehicle condition, keys, titles, customer availability, and payment requirements. * Monitor inbound calls, texts, website leads, and CRM activity to ensure fast responses and proper routing. * Assist with recruiting, onboarding, and organizing administrative or sales support staff as the business expands. * Maintain dashboards and simple reports on lead volume, contact rate, offers sent, vehicles purchased, pending titles, canceled deals, towing status, and operational bottlenecks. * Identify recurring problems and recommend practical fixes to improve speed, accuracy, and customer experience. * Support leadership with calendar management, meeting notes, task tracking, vendor coordination, and special projects. * Help ensure communications and records are professional, organized, and compliant with company policies. What Success Looks Like Within the first 60-90 days, this person should help create a more organized and repeatable operating environment, including: * A clean CRM with clear lead stages and follow-up ownership. * Centralized folders and records for every vehicle transaction. * Written procedures for the core customer-to-pickup workflow. * A daily tracker for pending purchases, titles, tows, payments, and unresolved issues. * Fewer missed follow-ups, fewer incomplete files, and faster movement from lead to completed vehicle pickup. * A leadership dashboard showing where deals are getting stuck and what needs attention. ## Related Videos - [Launching a marketplace on-time: A lesson in taking shortcuts using spreadsheets!](https://www.wearedevelopers.com/videos/477-launching-a-marketplace-on-time-a-lesson-in-taking-shortcuts-using-spreadsheets) - [The Golden Age of Email: Owning the Inbox in the Age of AI](https://www.wearedevelopers.com/videos/100128-the-golden-age-of-email-owning-the-inbox-in-the-age-of-ai) - [Opening Keynote: Civic Coding, A Framework for Democratic Tech](https://www.wearedevelopers.com/videos/963-opening-keynote-civic-coding-a-framework-for-democratic-tech) - [From Global Capability Centers to AI-Powered Command Centers](https://www.wearedevelopers.com/videos/100096-from-global-capability-centers-to-ai-powered-command-centers) - [Systems Thinking for Performance: How to Diagnose and Fix Slow Systems without Guessing](https://www.wearedevelopers.com/videos/2103-systems-thinking-for-performance-how-to-diagnose-and-fix-slow-systems-without-guessing) - [Accelerating Authentication Architecture: Taking Passwordless to the Next Level](https://www.wearedevelopers.com/videos/733-accelerating-authentication-architecture-taking-passwordless-to-the-next-level) ## Related Articles - [Highest Paying Tech Companies for Developers](https://www.wearedevelopers.com/magazine/220-highest-paying-tech-companies-for-developers) - [Remote Work: Best Practices for Developers](https://www.wearedevelopers.com/magazine/315-remote-work-best-practices-for-developers) - [Dev Digest 120 - Apple and peers](https://www.wearedevelopers.com/magazine/455-dev-digest-120-apple-and-peers) - [From developer to manager – what does it take to become an engineering manager?](https://www.wearedevelopers.com/magazine/42-from-developer-to-manager-what-does-it-take-to-become-an-engineering-manager) - [Fully Remote Software Engineer Jobs](https://www.wearedevelopers.com/magazine/447-fully-remote-software-engineer-jobs) - [Is Software Engineering Over-Saturated?](https://www.wearedevelopers.com/magazine/418-is-software-engineering-over-saturated)