Administrator/Notetaker

We are looking to recruit an Administrator/Note Taker for one of our Children, Young People and Learning (CYPL) teams based in the South of the County. As an administrator, you will provide a customer focused and efficient administrative service, prioritising your daily tasks in accordance with team requirements and service objectives.

In this role, you will be responsible for delivering a range of administrative tasks to a high standard of quality within agreed timescales. These are likely to include tasks such as data entry, filing, arranging meetings and sending agendas, collating information, updating spreadsheets, ordering stationery, processing applications and updating council IT systems.

Some of these opportunities will also include tasks such as note taking at complex (often sensitive and / or confidential) meetings, arranging large scale events and meetings, co-ordinating statutory panels, collating and presenting information in a clear format, preparing reports and agendas, producing accurate meeting minutes and spreadsheets, and updating council IT systems to support service delivery., To apply, please follow the links below to upload your CV and Cover Letter. In your cover letter, please outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills) ensuring that any gaps in employment are covered in your CV.

Please ensure you have saved the job description attached to the main advert on our website as, once the job has closed, you may not have the opportunity to download again.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject 3 years referencing and a health check.

Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success. If you require any reasonable adjustments to support your application, please contact kerry.joad@westsussex.gov.uk.

To be successful in this role you will need to:

• Be a great team player who can build and maintain good working relationships and who can communicate well in English, both verbally and in writing.
• Be able to produce accurate meeting minutes, non-standard correspondence and reports as well as being able to process financial details and figures.
• Be organised, able to prioritise work and deliver on deadlines.
• Have excellent accuracy and attention to detail and have strong core administrative/office skills.
• Have excellent IT skills and have a good working knowledge of Microsoft Office Software.
• Be both adaptable and flexible, you will enjoy the challenge this role will give you to meet service needs, where you will be able to work well in changing situations and embrace new ways of working positively and effectively.

Here at West Sussex County Council, we are ambitious for our children and our workforce. We have made great improvements in our service for the children and families in West Sussex over 5 years. You will join us as at a key time on our continuous improvement journey; the service you would be joining has a stable workforce with manageable caseloads and a fully permanent management team. We are proud of the work we do, and we are proud to be a support and inclusive employer. That's why we need professionals, like you, who really want to be part of the positive change that is happening for children. Be part of an ambitious ongoing improvement plan and make a significant difference to children and families in West Sussex. There has never been a more rewarding time to join. The Opportunity