IT Project Manager

This is a limited term position with an initial duration of 2 to 3 years, aligned with the project's lifecycle expected to end December 2028. While employment beyond this date is contingent upon project needs and funding, there is a strong possibility this will transition to a regular position dependent on post go live project stabilization needs. Applicant screening will begin immediately. The application packet should include 1. A cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated in the posting; 2. A current resume and 3. A list of three references and their contact information.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment., The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom., This role offers the opportunity to be at the forefront of a major ERP transformation. This position plays a critical role in the implementation and optimization of a large-scale ERP system, with a strong emphasis on project delivery. This position will provide support to the UGA Unified Team Project Director, Change Management Lead, Program Manager, and Project Facilitators for Finance, Human Resources, Service Delivery, and Change Management. Job responsibilities and percentage of time may evolve based on project needs.This position has a limited term appointment which is expected to end December 2028. The position may be extended beyond the initial term, contingent upon continued funding.

The IT Project Manager will lead and coordinate complex technical workstreams, including system integrations, data cleansing and conversion, historical data plans, reporting requirements, and related technical deliverables. By applying rigorous project management practices and a deep understanding of enterprise systems, this role ensures the successful planning, execution, and delivery of ERP-related technical initiatives. Working closely with IT teams, vendors, and business stakeholders, the position supports the comprehensive technical strategy of enterprise data and systems. This role is well suited for someone who thrives in a technically complex environment and is motivated by delivering reliable, scalable solutions that enable enterprise-wide operations and decision-making., Project Management - Apply formal project management principles and practices during the planning, implementation, monitoring and completion of projects

• Create detailed project plans for completion of tasks that consider schedules, dependencies, institutional priorities, and resource limitations and conflicts
• Coordinate efforts of project teams to facilitate cooperation and prevent delays
• Develop and maintain standard project management documentation, such as project charters, project plans, timeline visuals, risk registers, issues logs, meeting agendas and summaries, and project status reports
• Proactively oversee project execution by following up on the completion of tasks, reporting potential delays to management, and coordinating problem resolution efforts in the event of technical difficulties
• Lead or attend regular meetings to update leadership, staff, clients, and the UGA community on the progress of projects
• Utilize standard status reporting templates and tools such as scorecards, dashboards, and other visuals to represent project progress
• Coordinate technical projects that require knowledge of application development, systems integration, and the software development lifecycle.
• Manage application development and system integration projects, including phases such as software design, coding, testing, and deployment.
• Utilize best practices for continuous improvement and industry standards software development methodologies such as DevOps.
• Assist project teams in software evaluation, procurement, and vendor management processes to carry out technical projects.
• Develop and maintain various systems analysis documentation to capture data flow, system architecture, specifications, and quality assurance information., Stakeholder Coordination
• Serve as a liaison between functional and technical teams as well as campus stakeholders
• Facilitate collaboration and ensure alignment across groups
• Develop and facilitate formal presentations to project stakeholders when needed
• Clearly and professionally communicate objectives, progress, risks, and issues to project Stakeholders
• Convey project team questions, updates, or concerns to leadership in a timely manner
• Respond to inquiries about project details from leadership and project team members in a timely manner, Change Management & Communications
• Coordinate with change management team on change management strategies and plans
• Coordinate with change management team on communication plans for stakeholders
• Ensure consistent and clear messaging across the organization
• Support stakeholder engagement and readiness activities
• Coordinate communications between functional and technical teams

Bachelor's degree in a related field or equivalent and 2 years of professional experience, * 2+ years of experience in project management, technical implementations or related roles supporting or leading ERP implementations or other large-scale system transformations

• CAPM/PMP preferred. CAPM or PMP required within 6 months of employment date.
• 2+ years of experience working in higher education, public sector, or similarly complex organizational environments
• 2 + years experience working with cross-functional teams and stakeholders
• 2+ years of experience coordinating cross-functional teams in fast-paced, evolving environments
• 2+ years of experience with Project Management Tools for project tracking, * Strong understanding of project management principles and methodologies
• Excellent facilitation skills along with written and verbal communication skills
• Ability to develop planning materials and facilitate cross-functional technical sessions
• Strong organizational and analytical skills
• Ability to manage multiple priorities and adapt to changing needs
• Strong ability to influence without direct authority and build relationships across various stakeholder groups
• Knowledge of Workday, Smartsheet, and/or PeopleSoft, Work is primarily performed in an office setting, involving extended periods of sitting and computer use.

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (;/strong>. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.