Database & Advancement Administrator

Fixed term role ending Feb 2027 to support Giving Day 2026 through donor data management, reporting, donation processing, & alumni engagement activities.

Mō te tūka | The role

Join us in this important role based in our Alumni and Development Office where you'll play a key role in the success of Giving Day 2026 by ensuring the University's alumni and donor database is accurate, campaign-ready, and effectively supports fundraising and engagement activities. Working closely with colleagues across the University, you'll help deliver a positive donor experience through high-quality data management, reporting, donation processing, and stewardship support.

Some tasks of the role include:

• Maintaining accurate and up-to-date alumni and donor records within the Potentiality database
• Creating targeted data selections and audience segments for fundraising and engagement campaigns
• Managing data cleansing activities to improve data quality and campaign effectiveness
• Processing, coding, reconciling, and recording donations accurately
• Coordinating donor receipting, acknowledgements, and follow-up activities
• Producing timely reports and insights to support Giving Day planning, delivery, and evaluation

This is a fantastic opportunity for someone who enjoys working with data, building relationships, and contributing to meaningful fundraising outcomes.

• A relevant tertiary qualification, diploma, or equivalent experience in administration, business, information management, marketing, communications, fundraising, or a related field
• Experience working with CRM, alumni, donor, or fundraising databases while maintaining high-quality data standards
• Proven ability to produce reports, data selections, and insights to support campaigns and stakeholder engagement activities
• Experience processing transactions and maintaining accurate records with strong attention to detail
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• A collaborative, customer-focused approach, with a commitment to Lincoln University's values and an inclusive, positive working culture

The salary for this position is fixed $57,882 per annum (pro rata to part time hours), depending on experience., Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:

• Flexible, family-friendly work + free on-site parking
• Professional development & mentorship to grow your career
• Free, confidential wellbeing support through Clearhead (EAP)
• Southern Cross employee benefits
• Access to on-campus gym with discounted membership
• On-site early childhood centre with staff discounts
• A vibrant campus lifestyle with cafés, green spaces, and a sense of community

Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally. Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do, empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research. As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University's reputation through their work. Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.