Finance & ERP Administrator

Finance Administration

• Raise and process purchase orders across multiple departments.
• Monitor purchase requisitions and ensure timely approval and conversion to purchase orders.
• Process, upload and validate supplier invoices.
• Match invoices against purchase orders and receipts, investigating discrepancies where required.
• Support supplier account administration and resolve invoice queries.
• Maintain accurate financial records and purchasing documentation.
• Assist with month-end finance administration and reporting activities.

ERP System Administration

• Maintain accurate supplier, purchasing and transactional data within the ERP system.
• Create and update supplier and product records.
• Support colleagues with ERP-related queries and system processes.
• Produce standard reports to support operational and financial decision-making.
• Carry out regular data integrity checks to ensure information remains accurate.
• Assist with testing and implementing system and process improvements.
• Act as a key user for day-to-day ERP transactions.

Purchasing & Supplier Administration

• Coordinate purchasing activities across the business.
• Process orders for business supplies and operational requirements.
• Liaise with suppliers regarding deliveries, invoices and account queries.
• Coordinate courier and shipment bookings where required.
• Verify supplier invoices and supporting documentation before payment approval.
• Help ensure purchasing activities are completed efficiently and in line with company procedures.

Document Control & Business Records

• Maintain accurate electronic and paper filing systems.
• Archive business documentation in accordance with company procedures.
• Ensure finance and operational records are organised, secure and easily accessible.
• Support document management and compliance activities.

Office & Business Support

• Monitor shared administration inboxes and direct enquiries appropriately.
• Coordinate meeting room bookings and hospitality arrangements.
• Arrange refreshments and support internal meetings.
• Maintain office stationery and consumable stock levels.
• Coordinate incoming and outgoing post and courier deliveries.
• Provide general administrative support to finance and the wider business as required.

This is a fantastic opportunity for someone with strong administration skills and an interest in finance and business systems to join a supportive team in a varied role offering genuine development.

Working closely with colleagues across the business, you'll play an important role in ensuring financial transactions are processed accurately, ERP data is maintained, and day-to-day business operations run smoothly.

Whether you already have experience within finance administration or are looking to build your career in this area, this role offers an excellent opportunity to develop your skills in a collaborative and forward-thinking environment., We're looking for someone who:

• Has previous administration experience, ideally within finance, accounts or business support.
• Has excellent attention to detail and strong numerical accuracy.
• Is confident using Microsoft Excel, Outlook and Word.
• Can manage multiple priorities and work to deadlines.
• Has strong organisational and communication skills.
• Enjoys learning new systems and technology.
• Has experience of ERP systems or purchase ledger processes (desirable but not essential).
• Takes a proactive approach and enjoys finding more efficient ways of working.

Pulled from the full job description Employee assistance programme Company pension Private medical insurance, * Flexibility around working hours

• Company pension scheme
• BUPA private healthcare
• Employee Assistance Programme (EAP)
• Ongoing training and development

Pay: £26,000.00-£28,000.00 per year

Benefits:

• Company pension
• Private medical insurance