Pet Adoption Center Operations Coordinator (Mostly Remote)

• Coordinate daily operational tasks across multiple programs
• Track projects and ensure follow-up
• Maintain organizational systems and records
• Help improve workflows and efficiency

Adoption & Foster Support

• Coordinate adoption inquiries
• Manage foster communications
• Schedule appointments
• Assist with adoption paperwork
• Maintain Shelterluv records

Administrative

• Answer phone calls and text messages using our AI assistant
• Respond to emails
• Organize documents
• Data entry
• Help Coordinate Medical Appointments
• Track supplies
• Assist with reporting

Special Projects

• Support fundraising events
• Help launch new programs
• Take ownership of new projects as Lifeline grows

Lifeline of Galveston County is looking for an organized, proactive Operations Coordinator to help keep our growing animal rescue running smoothly.

This role supports nearly every aspect of our organization from adoptions and foster care to transport, appointment scheduling, data management, and day-to-day operations. While there are occasional responsibilities at our adoption center, much of the work can be completed remotely.

If you have previous shelter or rescue experience and enjoy creating systems, solving problems, and helping a mission-driven team accomplish more, we'd love to hear from you.

Is this role right for you?

Animal welfare is incredibly rewarding, but it can also be emotionally demanding and fast-paced. Every day brings new challenges, changing priorities, and opportunities to make a direct impact on the lives of animals and the people who care about them.

We're looking for someone who finds purpose in meaningful work, stays calm under pressure, takes initiative, and enjoys solving problems. If you're looking for a predictable office job with the same routine every day, this probably isn't the right fit. If you're looking for a laid-back easy job, this probably isnt for you. If you're excited by the opportunity to help build a growing organization that saves lives every day, we'd love to hear from you.

Strongly Preferred

• Previous animal shelter or rescue experience (2+ years)
• Experience with Shelterluv or similar shelter software
• Volunteer coordination
• Foster program experience

Helpful but Not Required

• Airtable
• Google Workspace
• Canva
• Social media
• Event coordination, * Extremely organized
• Excellent written communication
• Self-motivated
• Comfortable working independently
• Loves systems and improving processes
• Adaptable in a fast-paced nonprofit
• Passionate about animal welfare, * Animal welfare: 2 years (Required)

Pulled from the full job description

• Professional development assistance
• Employee discount
• Flexible schedule, * Flexible, hybrid work environment
• Opportunity to directly save animal lives every day
• Small team where your ideas are valued
• Variety-no two days are the same
• Opportunity to help build a fast-growing animal welfare organization looking to make major impact in the region
• Meaningful work with visible impact

Pay: $17.00 - $19.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance