Lead Data Manager

The Lead Data Manager provides district-wide leadership, technical administration, and advanced user support for the North Carolina Student Information System (NCSIS / Infinite Campus) and all interconnected state and local databases. The Central Office Lead ensures district-wide data integrity, coordinates high-stakes state reporting, and manages system security access.

Essential Job Functions

1. District-Wide System Administration & Security

• Serve as a district System Administrator for NCSIS (Infinite Campus).
• Manage user accounts, role-based access controls, and security permissions across all district facilities to ensure data privacy and FERPA compliance.
• Oversee critical system lifecycle events, including district-wide Rollover / Start-of-Year (SOY) and End-of-Year (EOY) data cycles.
• Manage integration and API data flows between the primary SIS and third-party software (e.g., transportation/bus routing, school nutrition, learning management systems, and library databases).

2. Compliance, State Reporting, & Auditing

• Direct, audit, and approve all state-mandated reporting processes for submission to NCDPI, including the Uniform Education Reporting System (UERS).
• Lead the reconciliation of crucial district data sets: Average Daily Membership (ADM), Principal's Monthly Reports (PMR), graduation rates, retention/promotion metrics, and Civil Rights Data Collection (CRDC).
• Execute routine data-quality profiling and audits to identify errors in attendance coding, student scheduling, demographics, and immunization compliance.
• Coordinate cross-departmentally to verify data synchronization for Exceptional Children (EC/CEAS), English Learners (EL), and Career & Technical Education (CTE).

3. Training, Support, & Leadership

• Provide tier-2 and tier-3 technical troubleshooting and support to school-based data managers, guidance counselors, and school principals.
• Develop, organize, and facilitate ongoing professional development workshops and user guides to train staff on state updates, policy changes, and system optimization.
• Conduct monthly professional learning communities (PLCs) or alignment meetings for all school-based data managers to ensure district-wide standard operating procedures.

4. Master Scheduling & Data Analysis Support

• Provide high-level technical consultation to middle and high school administrative teams during the development and building of school Master Schedules.
• Extract, clean, and format specialized data requests for Central Office cabinet members to drive strategic decisions regarding school zoning, resource allocation, and accountability metrics.
• Any other duties as determined by the supervisor

North Carolina Policy Expertise: Deep understanding of the North Carolina Public Schools Student Attendance and Student Accounting Manual.

System Proficiency: Mastery of NCSIS (Infinite Campus) or similar enterprise K-12 student information systems. Advanced skills in Microsoft Excel (VLOOKUPs, pivot tables) and Google Workspace applications are required.

Data Privacy Regulations: Strong working knowledge of federal and state data privacy statutes, specifically the Family Educational Rights and Privacy Act (FERPA).

Communication & Analytical Skills: Ability to translate complex data rules and tech structures into clear, actionable advice for non-technical school staff.

Problem Solving: Ability to work independently under tight, state-mandated deadlines while maintaining rigorous attention to detail.

Minimum Training and Experience

• Associate's degree or higher in Information Systems, Computer Science, Business Administration, Education Data/Assessment, or a closely related field or equivalent combination of experience.
• Prior experience as a school-based Data Manager or Central Office Data Manager preferred.

Minimum Qualifications or Standards Required to Perform Essential Job Functions

• Must be able to operate standard office equipment (computers, scanners, dual monitors) for extended periods.
• Occasional travel within the county to various school campuses for targeted training or operational support.
• Ability to occasionally lift or move up to 15 pounds (e.g., boxed archived files or training materials).