Procure to Pay Specialist

The Divisional P2P Support Specialist is a key member of the Procurement Support Team, dedicated to improving purchasing compliance, data accuracy, and administrative efficiency. This role reduces the burden on Plant Office Administrators (POAs) by managing specialized procurement tasks, upholding best practices, and acting as the divisional Subject Matter Expert (SME) for purchasing processes. Essential Functions

• Review and validate all requisitions before a Purchase Order (PO) is created, aligning with the industry best practice recommending a requisition review.

• Ensure high purchasing compliance by verifying the correct use of in-network suppliers, Blanket Purchase Agreements (BPAs), and Contract Purchase Agreements (CPAs).

• Check compliance for work requested against risk tier approval limits.

• Utilize "Buyer" assignment rules and control the number of users that can reopen purchase orders. This limits the number of individuals with the Oracle "Buyer" role, resulting in less training required.

• Focus on tasks that directly reduce administrative burden and eliminate rework for POAs.

• Assist with match holds related to price and other mismatch issues.

• Verify purchasing categorization and work order information are correct.

• Track core credits to ensure timely receipt and application to the original work order/job.

• Track open rentals to help division return equipment on time or extend open rentals.

• Take ownership of managing services/progress billing purchase orders. Critical Competencies, * Follow best practices for non-catalog/description only purchase order creation and setup, which ensures better data quality and improved invoice matching.

• Ensure that parts and labor are always charged and categorized separately for non-catalog/description only purchase orders (addressing a common issue for the tax group).

• Ensure the organization captures purchase volume using the accurate metric (quantity $\times$ unit price) if applicable.

• Function as a super user and Subject Matter Expert (SME) of the procurement process.

• Provide a divisional dedicated resource for support groups like environmental, safety, and geology.

• Facilitate better tracking of supplier issues, ensuring collaboration with enterprise sourcing and division procurement to address them.

JD Disclaimer Vulcan Materials Company is an equal opportunity employer.

• Communication- Ability to clearly and effectively convey information, ideas, and messages to others in both written and verbal formats; can express one's thoughts clearly but also demonstrate active listening, understands the needs of the audience, and adapts the message to ensure it is understood.
• Problem Solving- identify, analyze, and resolve work-related issues efficiently and effectively using practical knowledge, experience, and hands-on skills. Finds practical solutions, implements fixes, and adapts to unexpected challenges.
• Reliability and Punctuality- Dependable and consistent in meeting work expectations and deadlines. Demonstrates commitment and follow-through, with reliable performance and attendance.
• Analytical Thinking - Ability to break down complex problems, situations, in order to understand underlying patterns, identify key issues; examine information logically, question assumptions, and draw conclusions based on evidence.
• Attention to Detail - Ability to thoroughly and accurately complete tasks; meticulous and precisewhen handling information, and is critical in ensuring the quality, accuracy, and integrity of theresults., * A high school diploma is required. Associates degree or higher preferred.

Experience

• 1-2 years in a similar role or with equivalent experience in a related job discipline.
• Proven experience in a procurement, purchasing, or related administrative/financial role.

Knowledge, Skills, and Abilities

• Strong understanding of requisitioning, work order, and purchase order processes.
• Must display knowledge of and ability to use computer applications and the most up to date technology. Proficiency in Excel, ERP, and procure to pay software preferred. Procurement and/or payment experience with Oracle Fusion, Oracle eBS, or Jaggaer is a plus.
• High attention to detail, excellent analytical skills, and sound judgement. Ability to identify root cause problems and apply continuous improvement methodology.
• Ability to serve as a high-level resource, providing guidance and support to field personnel and Accounts Payable co-workers.
• Ability to meet deadlines, work in a team environment, and complete individually assigned tasks.