IT Project Coordinator

The IT Project Coordinator sits at the intersection of technology delivery and corporate financial management. Unlike traditional operational coordinators, this role is embedded directly within the Finance organization. You will partner with Finance Business Partners (FBPs) and Technology Value Stream Leads to convert real-time agile delivery metrics and project milestones into highly accurate financial forecasts. You will own the data integrity of your assigned stream, utilizing tools like IBM Apptio Planning and Jira to optimize a multi-million dollar technology portfolio.

Core Responsibilities

1. Delivery & Indicator Governance (EDI Owner)

• Track Leading Indicators: Monitor and validate the stream's Earned Delivery Indicator (EDI), tracking Cost Performance Index (CPI) and Schedule Performance Index (SPI) metrics.
• Audit Tool Inputs: Partner with product owners and Scrum masters to ensure developer velocity, story points, and milestone updates in Jira/Azure DevOps/Clarity accurately reflect physical progress.
• Flag Early Warnings: Identify operational delivery slippage or sprint velocity drops early, proactively escalating these trends to the FBP before they create budget overruns.

2. Apptio System & Financial Control

• Maintain Financial Data: Act as the primary operator for inputting, updating, and adjusting monthly rolling forecasts in Apptio.
• Govern Capitalization Metrics: Apply labor tracking methodologies to classify internal software development costs as CapEx or OpEx, ensuring software capitalization matches engineering output.
• Process Vendor Lifecycles: Reconcile contractor timesheets, specialized consultant statements of work (SOWs), and monthly third-party invoices against achieved milestones prior to payment authorization.

3. Rolling Forecast Collaboration

• Partner with FBPs: Co-author the monthly value stream forecast with assigned FBPs, integrating EDI metrics to calculate true Estimates at Completion (EAC).
• Secure Accuracy Limits: Drive transactional precision to maintain a rolling 90-day value stream forecast variance within the target ±3% threshold.
• Build Month-End Accruals: Generate precise month-end accounting accruals by matching physical vendor milestones against open Purchase Orders (POs) and corporate general ledgers.

Key Performance Indicators (KPIs)

• EDI Input Accuracy: 100% of sprint, milestone, and labor delivery metrics updated and reconciled within 2 business days of sprint/reporting cycle completion.
• Forecast Variance Control: Actively support the value stream team in achieving a monthly actual-to-forecast spending variance of < ±3% against rolling projections.
• Apptio Data Cleanliness: Maintenance of error-free project lines, allocation codes, and vendor mappings within Apptio Planning with zero unmapped costs at month-end close.
• Invoice Turnaround Velocity: Complete milestone validation and clear vendor invoices for FBP review within 5 business days of system receipt.

• Bachelor''s degree in Business Administration, Finance, Project Management, Management Information Systems (MIS), or a related field., * 2 to 4 years of experience as a Project Coordinator, PMO Analyst, or Financial Coordinator within an enterprise technology or corporate finance environment.
• Experience tracking project deliverables using Jira, Azure DevOps, Clarity, or other PPM tools.
• Experience working with budgets, financial milestones, and Excel spreadsheets.
• Prior experience with Earned Value Management (EVM) or Agile velocity models is a plus., * Systems Adaptability: Ability to quickly learn IBM Apptio Planning and Technology Business Management (TBM) concepts.
• Cross-Functional Communication: Able to interact with engineering teams and communicate financial impacts to finance stakeholders.
• Attention to Detail: Strong accuracy handling large data sets, financial records, and vendor statements of work.

• This is a long-term contract, with an initial term of 12 months, planned for extension and/or permanent placement
• Pay rate is $33-$36/hr W2 + eligible to sign up for benefits (Medical, Dental, Vision, and 401k) on day 1
• Remote position (Must work EST hours. Candidates may reside in CST if able to work an EST schedule.)