Registrar Systems Specialist

The Registrar Systems Specialist supports the optimization and maintenance of registrar technologies, ensuring the efficient and accurate operation of various systems. This role is responsible for assisting in the management of registrar systems, data integrity, and user support. The Specialist will collaborate with other departments to ensure seamless technical initiatives, perform system updates, generate reports, and assist with catalog and curriculum changes. The position requires attention to detail, problem-solving skills, and a proactive approach to learning., * Assist in the daily operation and maintenance of registrar systems.

• Support the Assistant Director in managing system configurations and settings.

• Assist with data integrity checks and ensure accurate data entry.

• Help generate and maintain various registration and academic reports.

• Provide end-user support for registrar technologies and system tools.

• Assist in training new staff and student workers on system usage and functionality.

• Assist in project management initiatives in the Office of the Registrar

• Current registrar systems include: Jenzabar One, J1 Web, Coursedog, National Student Clearinghouse, Parchment, TES, Freedom, Acadeum, AppExtender, and Asana. Catalog & Curriculum Support:

• Assist in processing curriculum changes for catalog updates.

• Support the Catalog & Curriculum team in maintaining accurate program data.

• Help liaise with web designers to update forms and web pages.

Report Generation & Registration Support:

• Assist in generating and distributing registration reports. Conduct data analysis and report writing as needed.

Other Responsibilities:

• Support cross-departmental technical initiatives and system upgrades.
• Serve as a liaison for the Registrar's Office technology needs with IT.
• Provide administrative support for system implementations.
• Perform other duties as assigned by the Assistant Director or Registrar., All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment., * SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.
• Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.

Required Education:

Bachelor's in related field.

Preferred Education:

Master's in related field., * Experience with Student Information Systems or related technologies. Experience in data entry and report generation.

Preferred:

• Experience with Jenzabar, Coursedog, or similar higher education technologies.
• Experience in higher education administration or registrar systems.
• Familiarity with end-user training and system support.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Proficiency in Microsoft Office and Google Suite.
• Basic understanding of SQL and data management.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team environment.

Preferred:

• Strong communication skills and ability to collaborate across departments.
• Ability to quickly learn new systems and technologies.
• Experience with data analysis and reporting tools., * Ability to sit for extended periods of time and work at a computer workstation.
• Manual dexterity to operate standard office equipment, including a computer keyboard, mouse, telephone, and copier.
• Visual acuity to read printed materials and computer screens.
• Occasional standing, walking, bending, or reaching may be required.
• Ability to occasionally lift and carry up to 20 pounds (e.g., files, office supplies, or equipment).
• Ability to communicate clearly and effectively in person, over the phone, and via electronic communication.