Workspace Support Administrator

We are looking for a workspace support administrator that will play a key role in supporting our project and finance teams. This role requires multitasking and flexibility with day-to-day responsibilities.

Core Responsibilities and Duties:

· Assisting the Finance team

o Onboarding new vendors

o Reconciling vendor bills with issued POs

o Assisting with sales orders updates

o Accounts Receivable collections/tracking payments

o Tracking vendor/installer credits

o Maintaining Insurance renewals and certificates

o Contracts, Credit Card statements, Expense tracking

· Assisting the Project Team

o Tracking furniture shipments

o Verifying furniture lead times

o Ordering samples

o Reconcile that our ship dates, install dates, and acknowledgements are up to date in our system

o Assist with status report distribution to clients

o CAD Drawings/Renderings/Finish Documents

o Creating/updating presentations for prospective clients

Do you have experience in Task prioritization?, · Must be able to multitask and prioritize workload based upon deadlines and importance and take direction from different departments

· Organized and detail oriented with a with a focus on accuracy

· Able to work on their own as well as collaboratively with a team

· Strong written and verbal communication skills

· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint etc.)

· Must be able to commute to Stamford office on a regular basis, 3 - 4 years of previous administrative, transactional or finance related experience.

Skills Experience (not required, but a plus)

Using QuickBooks, Salesforce, or CAD/Design programs

Working in Furniture, Construction or Interior Design industries

Pulled from the full job description

• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Dental insurance
• Paid holidays
• Work from home, · 401k available

· Health Insurance, with contribution from Jefferson Group

· Paid time off, two additional floating holidays

· Career growth opportunities

· Training and Development

· Office building has covered parking garage, gym and café

· Paid expenses for work related travel to clients or projects

· Regular team building events

Schedule: 8-hour shift with 1 hour lunch- 8am-5pm

Flexibility for start and finish times based on individual needs, * 401(k)

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Jefferson Group is a stable, growing organization, with a focus on commercial furnishing and design/build services. Working as a team, we promote a work environment where we value each other's contributions, encourage coaching, and recognize hard work and dedication. Jefferson Group has four unifying pillars that define who we are