Instructional Services Coordinator - Catalog and Articulation Administration and Technical Support

Coordinates and acts as the subject matter expert for catalog administration, technology needs and issues within the Instructional Services office, and course or program transferability and articulation agreements with four-year educational institutions. Develops, maintains and disseminates formal written program articulation agreements to ensure the best possible degree plan and pathways for students transferring out of MHCC. Performs a variety of specialized duties related to articulation, curriculum processes, state reporting, online catalog maintenance, assessment, and technical support. Serves as primary catalog administrator, and provides ongoing software support and training for faculty and deans., * Prepares, edits, and coordinates the catalog for annual publication; adjusts features for correct web presentation and accessibility.

• Acts as the subject matter expert on transfer for faculty and staff. Assists faculty with developing new degrees or certificates and the update and maintenance of current plans.
• Works with faculty and administration to solve instructional issues, including providing assistance with the compilation and analysis of data requests.
• Provides training and documentation for faculty, deans and staff in relation to established articulation agreements, course outlines, and program management for catalog publication. Collaborates with faculty and deans to update and ensure the relevancy of articulation and transfer coursework.
• Acts as a liaison to Student Development regarding upcoming curriculum changes, new and existing credential offerings, course histories, and catalog content.
• Collaborates with instructional administrators, faculty, and university transfer representatives to create new articulation agreements and transfer plans and to update and ensure the relevancy of existing articulation and transfer coursework. Establishes and maintains a published document available to students, faculty, and staff that outlines articulation and transfer information.
• Acts as the administrator of the web-based course management system. Maintains, upgrades, and troubleshoots system for administration and users. Serves as the liaison for software with college Information technology and the software vendor.
• Enters, maintains and audits courseware data, and ensures data accuracy and consistency between systems.
• Serves as the office of instruction's technical liaison on major projects.
• Gathers and maintains records of transfer in relation to MHCC students who transfer to major institutions; shares data with academic and student services departments.
• Collaborates with the instructional services coordinator for curriculum on shared and interconnected work. Assists with course and curriculum review, course record data input, preparation of electronic course and program approval requests and filing of course documentation, including reviews for consistency of practices and adherence to state guidelines and accreditation standards.
• Coordinates learning assessment activities, sends reminders to faculty and deans of due dates, participates in organization of assessment day and assists faculty and deans with the process. Serves as liaison between AIR and Office of Instruction.

Additional Duties

• Participates in implementation of new college systems and/or processes which may include needs assessment, testing and conversions.
• Compiles data for reports and provides preliminary analysis related to Instructional Services projects.
• Coordinates and facilitates events such as articulation agreement signing ceremonies. Provides back-up coverage for instructional services coordinators as needed. Cross-trains with instructional services coordinators to ensure continuity of services.
• Performs all other related duties as assigned., Public Employees Retirement Plan (PERS) Consistent with PERS rules, the employee contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. The contribution is set up automatically. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/.

Public Employees Retirement System - Tier One/Tier Two Hired by a PERS employer before August 28, 2003 and have an active account.

Oregon Public Service Retirement Plan - OPSRP Hired on or after August 28, 2003 and do not have active account in the PERS Program.

Tuition Waiver Plan The College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents. Employees and their spouse/domestic partner will pay only course specific fees. Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived.

Employee Assistance Program (EAP) MHCC's Employee Assistance Program (EAP) is through Canopy which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life.

The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges. Employees must get a referral from the EAP for each issue for services to be covered. Find more information about our Employee Assistance Program (EAP) here.

Use of MHCC Swimming Pool Full-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions. Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass. Employees are responsible to pay for the classes.

Vacation Scheduling and Use of Vacation Leave Vacation time may be taken only with the prior approval of the supervisor and cannot be granted before it is accrued unless it is to the mutual benefit of the College and the employee.

All employees must request vacations to the employee's supervisor in writing not less than two (2) weeks in advance for approval to use more than two (2) days, and not less than one (1) week in advance when requesting two (2) days or less. This advance notice requirement may be waived in the sole discretion of the employee's supervisor. R evised: 3/21/2025

A department may delineate specific periods during the year when, due to operational need, vacations may not be approved. Outside of those periods, if a vacation request is denied, the employee and supervisor will immediately discuss a reasonable alternative time for vacation. If the delay results in an employee's accrual exceeding maximum limits as defined in the chart below, during the next three months, the employee will be paid forty (40) hours of vacation in their next regular pay distribution. The hours paid will be deducted from the accrued vacation time.

Vacation Accruals Vacation time will begin accruing from the first day of employment with the College. Classified employees will accrue vacation on a monthly basis. The vacation accrual rates are as follows for full-time employees who remain employed for twelve (12) months.

Employees working less than twelve (12) months or less than full-time will accrue vacation on a prorated basis, based on the percentage of full-time worked or the percentage of the year worked by the employee.

An employee's total balance of accrued vacation may not exceed two (2) times their annual maximum accrual rate.

Separation from Employment In case of an employee's termination or resignation, accrued vacation pay will be included in the employee's last check except if the employee has not completed their probationary period.

Sick Leave At the time of hire, employees will receive eighty (80) hours of sick leave. Thereafter, employees will accrue sick leave at the rate of one (1) day per full month worked. Sick leave will be available to employees as it is accrued. Those employees who are not employed on a twelve (12) month basis will accrue sick leave on a prorated basis of actual time worked. Employees who work less than full-time will accrue sick leave on a prorated basis, based on the percentage of full-time worked, excluding overtime hours worked.

Do you have experience in System administration?, * Bachelor's degree in business administration, education, or related field.

• Three (3) years of experience in articulation, transfer, and/or curriculum, including experience with curriculum processes and requirements.
• Experience with CourseLeaf.
• Skills utilizing a student information system.
• Experience maintaining website structure and page hierarchy.
• Intermediate skill level using Microsoft Office to include Word, Excel, Outlook and Publisher.

Equivalent combinations of education and experience may be considered on a year for year basis. Preferred Qualifications

• Experience with Jenzabar, PeopleSoft, or Banner student information systems.
• Knowledge of and experience using Web Content Accessibility Guidelines.
• Knowledge of community college and statewide curriculum / articulation policies, procedures, regulations, and resources.
• Experience with electronic workflow systems.
• Experience in advising, instruction, admissions or related department(s) that require detailed understanding of degree requirements at the community college and/or university level.

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

Knowledge, Skills and Abilities (KSAs)

• Knowledge of and ability to maintain and update database software information.
• Knowledge of HTML, website structure, and Web Content Accessibility Guidelines.
• Excellent oral, written and interpersonal communication skills.
• Ability to work collaboratively within a team and across organizational lines.
• Ability to make public presentations in a small or large group settings and to facilitate meetings.
• Ability to work independently, handle multiple projects simultaneously, and meet strict deadlines.
• Ability to communicate effectively and have excellent customer service skills, including the ability to work with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• Excellent interpersonal skills with the ability to demonstrate a high degree of tact and diplomacy when interacting with others.
• Creative problem-solving and analytical skills.

Working Conditions and Important Information

Working Conditions This is an on-site position. Any remote work requires prior approval and must comply with MHCC Remote Work policies and administrative regulations. Remote work must be within the states of Oregon or Washington.

Work is typically performed in a normal office environment while sitting at a computer terminal. Repetitive hand/wrist motion for data-entry and keyboarding functions.

Salary Placement Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws. Please include all relevant full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Pulled from the full job description

• AD&D insurance
• Health insurance
• Vision insurance
• Dental insurance
• Life insurance
• Employee assistance program
• Disability insurance, COLLEGE PAID BENEFITS Health Benefit Options MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). New employee Fringe Benefits are effective the first day of the month following date of employment. Available medical, dental and vision plans and rates are available on the MHCC intranet, under Human Resources/Benefits.

MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy.

If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month.

Important Retirement Information: Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement.

In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCC's policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee's anticipated retirement date for that plan year.

Other College Paid Insurances

• Life Insurance=Coverage = $50,000
• Accidental Death & Dismemberment (AD&D) Coverage = $50,00
• Long Term Disability (LTD)

Approved benefit claims begin after 90-day elimination period. Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other income received by retirement benefits.