Fleet Systems Manager

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.

The Tollway is a user-fee system - no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.

Under the leadership of the Board of Directors and Executive Staff, Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.

In support of this vision, the Fleet Systems Manager position reports to the Senior Manager of Fleet Assets. The Fleet System Manager must be proactive in the management of Fleet's information systems, including the Fuel Management System, Cartegraph System, SAP/SRM, Procurement Contracts, Vehicle licenses and titles. This position must maintain a positive line of communication within the Tollway with all departments, with particular emphasis on other Division Managers, Procurement staff, and the Maintenance Site Staff. The key contacts outside of the Tollway would include the Secretary of State's Office, Contract Vendors, Contract Towing Operators.

This position also works closely with Procurement Buyers and Central Warehouse staff. Internal contacts include the following departments: Accounts Payable, Office of Budget, Sign Shop, Permits & Utilities, Traffic Center, Building Maintenance, and Maintenance Site Managers.

The incumbent is responsible for contract creation and management of various Fleet contracts, such as, accident claims adjustment, parts washers, steel, truck springs, etc. In addition to the contracts mentioned, the incumbent monitors the status of all vehicle and equipment contracts to ensure the vendors are paid and the purchase orders are completed correctly. The incumbent also works with Procurement on the creation of new contracts, contract renewals, and contract modifications., * Development and Management of the Fleet M&O and Capital budget with the assistance of the Fleet Staff. This includes working closely on the budget with the General Manager of Fleet Maintenance, Senior Manager of Fleet Assets, Fleet District Managers and Lead Mechanics.

• Manage the road wide Equipment Management System (EMS). The position is accountable for the ongoing performance and maintenance of all computerized fleet asset management systems. This includes the EMS system which consists of five subsystems: equipment control, maintenance & operations, shop work, cost accounting, and parts & material inventory. The main objective is to manage the EMS system, update its subsystems to comply with current technology, and develop and implement enhancements based on the needs of Fleet. The position also provides direction and assistance to field supervisory and clerical support personnel on all EMS input and identifies and corrects all system errors.
• Oversee the administration of Tollway's Fuel Management System and Tollway fuel Operations. This includes ordering and delivery coordination of approximately 1,500,000 gallons of fuel annually. This covers all aspects of the system including data input, fuel contracts, procedure and reporting, system interfaces, and system enhancements. Data analysis occurs daily, and all errors are investigated and corrected. All satellite fuel locations are inspected annually. Directs fuel vendors on any changes to the system that must be implemented.
• Direct participation with Fleet procurements and contract monitoring. This includes tracking contract status and placing shopping cart requests for vehicles, equipment, and materials.
• Oversight and first line management of the Contract Towing Agreements. This position assists in the management of all Tow Companies under written Agreement with the Tollway to ensure compliance with agreement provisions such as insurance requirements, billing rates, response times and performance. The position directs and assigns work to the Secretary and Support Staff (Fleet Systems Analyst & Roadway Maintenance staff) related to Towing and Road Service issues
• Management of pool car operation and staff. Responsibilities include supervision of the supporting staff, vehicle and maintenance repair, parts inventory, and all related items and procedures. The pool car staff is responsible for checking use authorization, maintaining appearance, and fueling.
• Development of detailed computerized reports using spread sheet and word processing systems. The reports consist of simple to complex analysis of Fleet information. It includes the administration of the Tool Reimbursement Program for all Authority Mechanics.
• Oversee the daily status of several Fleet systems being managed by the Fleet System Analyst. This includes fuel ordering, fuel management system operation, HELP invoices, waste oil and antifreeze disposal, commercial fuel charge cards, Towing invoice logging and auditing, vehicle accident tracking, and Tollway vehicle IPASS transponders.
• Responsible for all Tollway vehicle license and title functions, IEPA compliance, and employee assignments for Tollway vehicles, including the accountability of accurate and up to date records an all vehicles. Serve as Tollway Liaison with the State of Illinois Department of
• Motor Vehicle Registration (Secretary of State Office). Provide IEPA documentation of compliance and test results to management and state auditors.
• Other duties as assigned.

High School Degree or GED equivalent is required

Education (Preferred)

Associates or higher from an accredited college or university

Experience (Required)

• Minimum five (5) years' experience in Management of information systems.
• Ability to manage large complex budgets is essential to this position.
• This position requires working knowledge and skills in Computerized Vehicle Management systems, detailed reporting and cost analysis, as well as desktop software including spread sheets and word processing.
• The position requires strong communications skills and the ability to multi-task.
• The incumbent requires the ability to prioritize work and develop effective and productive personal work schedules.