SAP Consultant for Project Systems Accounting and Scheduling

Deliver end to end control of project costs, revenues, results analysis & settlement (Accounting) and network/WBS scheduling, capacity & progress tracking (Scheduling), tightly integrated with FI/CO, MM, SD, PP, AA in ECC or S/4HANA. 1.WBS/Network Fundamentals

• Design WBS structures, networks, and activities; status profile (CRTD/REL/TECO/CLSD), user status & authorizations (PSJ*).

• Project Builder CJ20N, Planning Board, Simulation/versions, baselines.

2.Cost Planning & Budget Control

• Cost planning at WBS/Network; Easy Cost Planning (ECP), unit costing, templates.

• Budgeting & Availability Control (AVC): define tolerance profiles, budget releases CJ30/CJ32, AVC messages, reporting S_ALR_87013558.

• Overhead costing: costing sheets, credits/debits, overhead keys.

3.Actuals, Commitments & Allocations

• Actual cost flows via MM (PR/PO/GR), CATS/Timesheets, confirmations, external services; commitments tracking (CJI5, CJI3, CJI8).

• Internal allocations/assessments, activity types, work centers (CO-PC integration).

4.Results Analysis (RA)

• Configure RA key, method (cost based, POC/methods for long term projects, completed contract), line IDs, RA categories, valuation method.

• Execute RA (KKA2/KKAJ or S/4 equivalents), interpret RA line items & GL impact; integration with COPA where applicable.

• Understand differences/usage of PS RA vs SD RevRec/RAR in S/4HANA scenarios; select correct approach per project type (T&M vs fixed price).

5.Settlement Design

• Settlement profiles, allocation structures, source/assignment, PA transfer structures.

• Settlement receivers: AUC/Asset (AA), CO PA, Cost Center, Internal Order, G/L.

• Period end runs (CJ88/CJB1), order/wbs settlement variants, error handling & reconciliation to FI.

6.Revenue & Billing (if applicable)

• DIP Profiles (Dynamic Item Processor) for T&M billing, resource related billing with SD.

• Milestone billing scenarios from PS SD; posting flows to FI/CO and COPA.

7.Project Stock & Procurement

• Valuated/non valuated project stock, WBS stock, requirements planning (MD51/MD61), requirements grouping, procurement from WBS/network.

• External services (SRV), subcontracting, framework POs linked to WBS.

8.Integration Mastery

• FI/CO: account determination, cost elements, RA/settlement postings, FX/translation.

• MM/PP/SD/AA: doc chains from PR/PO/GR to settlement; AUC capitalization; SD billing; PP capacity confirmations where networks drive production.

9.Period-End Closing Playbook

• Sequence: Progress/confirmations RA Settlement Overheads WIP/Variances Reconciliation.

• Fast close practices; error queues; audit trail; balancing to Trial Balance/COPA.

10.Reporting & Analytics

• PS Information System: CJI3/CJI4, CN41N (Project structure), CN52N (Activities), S_ALR* reports.

• Earned Value (EV) KPIs: CPI, SPI, BAC, EAC, cost to complete.

• S/4HANA Fiori analytics & CDS views for real time PS reporting.

Must Have Functional Skills - Scheduling (SAP PS) 1.Network Scheduling

• Forward/Backward scheduling, floats (total/free), lead/lag, constraints, scheduling parameters (OPU7/OPU5).

• Critical path analysis, baseline vs cu rrent schedule; calendar & factory calendar management.

2.Capacity & Resource Planning

• Work centers, capacities, formulas; capacity leveling (CM25, CM21) for PS networks (integration with PP capacities).

• Labor/machine assignment; external services scheduling; relationships across activities.

3.Progress & Confirmation

• Activity confirmations (CNF), percentage of completion, milestone technique.

• Integration with CATS, time recording, and progress versions; impact on RA/POC.

4.Milestones & Dates

• Milestone types (technical, billing, progress), date derivation, automatic status changes.

• Link milestones to billing plans (SD) and accounting recognition events.

5.Logistics & Procurement Timing

• Material requirement dates from networks/WBS, procurement lead time effects on schedule, rescheduling after delays; MRP for projects.

6.Change Control

• Versioning, baselines, variance analysis; change numbers and impact analysis; audit trail for schedule changes., oNetwork profiles, control keys, scheduling parameters, confirmations, valuation settings. oRA/Settlement: RA keys, line IDs, categories, valuation methods; allocation structures; settlement profiles; PA structures. oAVC: tolerance profiles, budgeting settings, activation points.

• Data Model & Key Tables

oPROJ/PRPS (Project/WBS), AFKO/AFVC/AFVV/AFRU (Orders/Activities/Confirmations), COSP/COSS/COSB (CO postings), BPJA/BPGE (Budget), COEP (Line items), VBRK/VBRP (Billing), AUFK (Order header), OBJNR linkages.

• RICEFW & Extensibility

oFunctional specs for reports/exits; common BAdIs/exits (e.g., WORKBREAKDOWN_UPDATE, CNEX0009), DIP enhancements, validations/substitutions (GGB0/OKC7). oInterfaces for timesheets, cost feeds, market/FX if relevant; Fiori apps enablement for PS. oBasic debugging to triage posting or scheduling issues.

1. General Ledger (FI-GL) & Closing

• Chart of Accounts, account groups, field status variants, posting keys.

• Parallel ledgers, document splitting, segment reporting.

• Month/Quarter/Year end: open item management, foreign currency valuation, recurring/parked documents, GR/IR clearing, automatic account assignments.

• Asset Accounting (FI AA): asset classes, depreciation areas/keys, AUC capitalization, retirements, transfers.

2. AP/AR & Tax

• Vendor/Customer master (BP), payment terms, dunning, withholdings (TDS/Withholding Tax), payment programs (F110/F111), bank interfaces.

• eInvoicing/eWayBill (where applicable), GST/VAT configuration concepts, tax codes, condition records, reverse charge, input/output tax posting.

3. Controlling (CO)

• Cost Centers/Profit Centers: hierarchy, allocations (assessments/distributions), statistical posting controls.

• Internal Orders: budgeting, settlement to assets/cost centers/COPA.

• Product Costing (CO-PC): costing variants, valuation variants, BOM/routing integration, WIP/variance calculation, period-end closing (KKS1/KO88).

• COPA: account vs costing based, characteristics/values, value flows from SD/FI.

4. Revenue Recognition / Results Analysis

• SD RevRec / R AR (S/4HANA): POBs, event based revenue recognition, contract combination/split, IFRS 15 alignment.

• PS Results Analysis (long term projects): RA keys/methods (cost based, POC), line IDs/categories, WIP calculations, and settlement to CO PA/AA.

• Clear understanding of unbilled/billed revenue, WIP, and accruals/deferrals.

5. Integration & Controls

• End to end value flows: MM (PR/PO/GR/IR) FI (AP) GL; SD (Delivery/Billing) FI (AR) COPA; PP/PM/PS confirmations CO actuals.

• Automatic Account Determination: OBYC, VKOA, account keys; valuation classes.

• Controls & Compliance: three way match, tolerance keys, SoD, audit trails, document change logs; fast close practices.

6. Reporting & Analytics

• Standard reports (FBL1N/3N/5N, FAGLL03), trial balance, aging, cash flow, line item vs totals logic.

• CO reports (KSB1/2, KE30/KE24, CJI3, KKBC*), reconciliation packs (FI CO COPA), Settlement/RA logs., Depending on your environment, scheduling usually spans one or more of PS (projects), PP (production), PM (maintenance). Below are the essentials per area. A) Project Scheduling - SAP PS

• WBS & Network Activities; relationships (FS/SS/FF/SF), leads/lags, floats; baseline vs current schedule.

• Forward/Backward scheduling, calendars/factory calendars, milestone technique (billing/progress/technical).

• Capacity planning with work centers; confirmations (CNF), progress versioning, POC impact on RA.

• Integration with MM (project procurement/stock) and SD (milestone billing); rescheduling after actuals.

B) Production Scheduling - SAP PP

• MRP parameters, production versions, detailed scheduling logic in routings/recipes (setup/processing/teardown).

• Capacity requirements planning (CRP), finite scheduling, capacity leveling (CM25/CM21), queues/dispatch lists.

• Order types, control keys, confirmations (partial/final/backflush), rework handling, ATP/CTP collaboration with SD.

• Performance safe planning cycles, rescheduling strategies, and alignment with shop floor constraints.

C) Maintenance Scheduling - SAP PM

• Maintenance plans: time based, performance based, strategy plans; call object generation (orders/notifications).

• Preventive vs corrective scheduling, shift factors, call horizons, priority & SLA based planning.

• Integration with spare parts (MM) and costing/settlement (CO); capacity planning for maintenance work centers.

• Turnaround/shutdown planning (large outage scheduling), backlog management, compliance reporting.

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Must Have Configuration/Technical Skills

• FI/CO IMG: company code set up, ledgers, tax procedures, asset configuration, account determination, allocations, settlements, RA/AVC, RAR (S/4).

• PS IMG: project/network profiles, status profiles, scheduling parameters (OPU7/OPU5), progress analysis, RA/settlement profiles.

• PP IMG: work centers/capacities, scheduling parameters, order types/control keys, MRP strategies, finite scheduling settings.

• PM IMG: maintenance plans/strategies, task lists, order types, priority rules, scheduling parameters.

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