Business Center Specialist for College of Science

Under limited supervision and with considerable latitude for the use of initiative and independent judgment, coordinates and directly supports the business process functions of a Business Center, which provides various financial, analytical, and business process transactional services to faculty and staff within area of assigned responsibility.

Statement of Duties and Responsibilities:

Financial administration and management of all new faculty start-up accounts including the multiple funding sources.

Ensure new faculty start-up accounts adhere to their respective spending timelines.

Prepares, analyzes and creates statistical, financial, and various other reports.

Provide guidance to faculty, department administrators regarding startup compliance and budget management.

Monitor budgets to ensure expenditures are allowable, allocable and reasonable in accordance with University guidelines.

Prepare, reconcile and resolve reconciliation discrepancies on a monthly basis.

Prepare and provide monthly financial reports and updates to new faculty startup accounts.

Proactively engages customers through reporting and personal responses; obtains, researches and evaluates all relevant information to handle inquiries and complaints.

Prepares, analyzes and creates statistical, financial, and various other reports.

Serves as liaison between the various University departments to including the Payroll Office, Disbursements, Travel, Purchasing, Budget, HR, Research & Innovation and College of Science department faculty and staff.

Process transactions using the University's enterprise multiple application suites such as PeopleSoft and Miner Mall.

Transactions include but are not limited to appointments, purchase requisitions, reimbursements, travel authorizations, vendor payments and employee appointments.

Monitor grant budgets to ensure expenditures are allowable, allocable, and reasonable in accordance with sponsor guidelines.

Assist with grant closeouts, including final financial reporting and reconciliation.

Process requests using the University's other internal platforms including the Student Notice of Award (SNOA), Payment Works, Authorization for Professional Services (APS), Staff Employment Action Request (SEAR), and Appointment Databases.

Assist and guides faculty with the Colleges internal J-1 Exchange Visitor visa process.

Interacts with internal or external customers; interacts with clients by telephone, electronically or face to face to identify and support their transactional needs/requirements.

Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information this position is privy to.

Implements and adheres to established goals, policies, and priorities for the Business Center.

Assists with special projects as needed.

Intermediate knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies and procedures.

Other duties as assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws., * To recruit, inspire, and develop a new generation of scientists and mathematicians, dedicated to the highest principles of Science, and educated in the environmental, health and economic challenges of the border region.

• To lead by example, promoting effective and self-sustaining research programs, encouraging student participation, and providing a national forum for addressing the special problems of our region.
• To work to educate all university students and the community at large, increasing the level of awareness of scientific issues, and providing a knowledge resource to citizens and government alike.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education: Bachelor's degree

and

Experience: One year of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications: Bachelors in accounting, finance. Three years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience., Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Health insurance, Employee discount, Vision insurance, Dental insurance, Life insurance, Disability insurance, Paid holidays

Full-time

Weekends as needed, Evenings as needed, Evening shift, Monday to Friday, Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: Position will become available effective 4/13/2026

Salary: Commensurate with experience and education., What UTEP Offers:

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature. About College of Science (COS) Vision The College of Science (COS) envisions itself as a dynamic community of science and mathematics faculty and students engaged in innovative research and learning with global impact, recognizing our special role as a leader in this binational community., In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.