Clinical Applications Analyst/Planner & Coordinator

• As a Clinical Applications Analyst/Planner & Coordinator, you will serve as the operational backbone of our mitral valve replacement studies, working across physician training, case planning, and site logistics. The role is fast-paced and evolving, requiring excellent organizational and project management skills, with the ability to travel to sites domestically and internationally.

• Plan and execute international and domestic case support and physician training across investigational sites, coordinating scheduling, facility logistics and reservations, device demonstrations, and simulation labs

• Manage patient screening pipeline of incoming patient echo, CT, medical history, imaging downloads, internal screening team reviews, and external screening committee reviews.

• Assemble, maintain, and manage logistics for physician training kits and device demonstration kits.

• Create or manage digital resources and tools for patient screening, such as Clario, and manage controlled documentation in documentation systems, such as Propel.

• Track training completion, document attestations, and maintain training records in the Trial Master File (TMF)

• Partner with site research coordinators, hospital staff, local 3PLs, service engineering, to create a site case plan and communicate planning to internal and external stakeholders, which include physicians, hospital staff, case support team, and leadership.

• Collaborate with clinical affairs to ensure baseline screening/eligibility data quality and completeness in electronic data capture (EDC) system

• Oversee device and supply logistics to clinical sites, ensuring accurate inventory, timely shipment, and accountability documentation

• Analyze data to create metric reports on trial screening and patient pipeline.

Do you have experience in Stakeholder management?, Do you have a Bachelor's degree?, * Exceptional multi-stakeholder coordination and project management in fast-paced, high-consequence environments

• Meticulous documentation and record-keeping habits; comfort with SOPs, trackers, and structured reporting

• Comfort with data analysis or operational metrics

• Strong interpersonal and communication skills across diverse audiences, from frontline site staff to physicians and executive sponsors

• Experience planning and executing complex, time-sensitive programs or events with multiple concurrent workstreams

• Comfort with rapid context-switching and managing competing priorities under pressure, * Bachelor's Degree in biological sciences or a lifesciences field or hospitality.

• 3+ years of operations, project coordination, or program management experience; backgrounds in hospitality operations, healthcare, CRO, or regulated industry environments are all welcome

• Prior exposure to clinical research, medical device operations, or a hospital/health system environment is a strong plus - not a requirement at hire

• Familiarity with project tracking tools (Smartsheet, Asana, Monday.com) and/or EDC platforms (Castor) preferred

• Ability to work onsite in Santa Cruz as needed

• Ability to travel up to 20% of the time with overnight stays

• Ability to work outside the Monday-Friday, 9am-5pm schedule as needed to support cases and site activities across time zones

Pulled from the full job description

• Health insurance

• Vision insurance

• Dental insurance, * We offer a fun, fast-paced, collaborative environment where you will be working on transformational technologies in the cardiac healthcare space that can make a meaningful impact for patients

• We offer outstanding benefits with medical, dental, and vision covered at 100% for you and your family, as well as flex time off

• We thrive in our work-hard, play-hard environment. Bring your bike or running shoes if you'd like or just be ready to enjoy a fun office outing. We enjoy time inside the office and out!

At Capstan Medical, we're building one of the most exciting and innovative companies in medtech-developing a first-of-its-kind robotic platform for minimally invasive heart valve treatment. Our team combines surgical robotics, catheter-based delivery, and next-generation implants to transform complex procedures into safer, lower-stress solutions for patients and clinicians alike. As a highly collaborative, hands-on team, we move fast, wear multiple hats, and believe the best ideas can come from anyone. Based in Santa Cruz, our unique workspace blends cutting-edge Bay Area innovation with a lifestyle-driven environment near trails, beaches, and open space-creating the perfect place to do meaningful, career-defining work.