Associate Specifier

• Write, edit, and coordinate specifications and project manuals for projects in all phases, from Schematic Design through Contract Administration.
• Conduct quality assurance and quality control reviews at each stage of a project.
• Research products, materials, and applicable building codes to support specification content.
• Assist in maintaining and updating the firm's specification standards library.

Administrative & Project Coordination

• Compile and assemble complete project manuals, ensuring proper organization, pagination, and formatting in accordance with CSI MasterFormat and PageFormat structure.

• Coordinate the receipt, review, and integration of consultant specifications into the project manual, tracking submission status and following up as needed.

• Maintain organized project files and correspondence logs related to specifications and project manuals.

• Respond to document markups using Bluebeam Studio Sessions, including setting up sessions and coordinating markups from consultants and clients.

• Assist with milestone scheduling and tracking of specification issue dates across multiple concurrent projects.

• Support project managers in communicating with clients and consultants regarding specification submittals, clarifications, and revisions.

After the initial training period, a hybrid working arrangement may be considered.

VVAS values these skills and qualities in the Associate Specifier:

• Professional and collegial verbal and written communication with project teams, clients, and consultants.

• Concise technical language in specifications.

• Working knowledge of project manual organization and drawing coordination.

• Effective research.

• Effective and timely follow through on questions, comments, and open items.

• Dynamic coordination with VVAS teammates.

• Independent exploration and review of drawings and specifications.

• Strong organizational skills with the ability to manage document workflows across multiple projects.

• Independent learning of software systems:

• Asana task management

• Microsoft Office suite

• Mail Manager, as part of Microsoft Outlook

• Bluebeam Revu and Bluebeam Studio Sessions

• e-SPECS Linx and SpecPoint editors for MasterSpec text

VVAS is looking for a motivated and detail-oriented professional to join us as an architectural specifications writer. This is an exciting opportunity for anyone with an interest in learning the architectural discipline of specifying and a desire to grow within a collaborative, professional environment., * Background in architecture, construction management, or a related field a plus.

• Some experience writing, reviewing, or working with architectural specifications is a plus, but not required.

• Strong attention to detail, particularly in document organization and technical language.

• CSI CDT, or CCS certifications are a plus; VVAS encourages and supports candidates in pursuing these credentials.