Technical Program Manager

We are seeking a highly organized and execution-oriented Technical Program Manager to help coordinate multidisciplinary technical and operational activities across the company., This is a part-time contract role intended for an experienced startup-oriented Technical Program Manager capable of operating in a fast-moving, highly interdisciplinary medical technology environment.

The ideal candidate is not simply a meeting organizer or administrative project tracker, but rather someone who can create execution rhythm, maintain accountability, identify risks early, and help reduce operational overload across the organization.

This role will interface across:

• Software

• Embedded systems

• Cloud infrastructure

• Acoustics

• Hardware development

• Procurement

• Manufacturing

• Clinical Affairs

• Quality Assurance/Control

• Regulatory Affairs

• Pilot operations

• Commercialization activities

• External strategic relationships

This position has the potential to expand into a larger operational leadership role as the company scales.

Key Responsibilities

Program & Execution Management

• Coordinate cross-functional technical and operational activities across internal and external contributors

• Maintain project plans, milestones, timelines, dependencies, risks, and action-item tracking

• Help maintain execution discipline across a fast-moving startup environment

• Proactively identify blockers, delays, execution gaps, and resource conflicts

• Support prioritization and execution alignment across multiple parallel initiatives

Technical Coordination

Coordinate development activities related to:

• Embedded systems

• Edge AI

• Acoustics

• Speech-to-text workflows

• Cloud infrastructure

• Medical workflow systems

• Hardware/software integration

• Help coordinate demo readiness, pilot deployments, field testing, and release activities

• Maintain visibility across technical progress and deliverables

Agile / Scrum Coordination

• Facilitate lightweight Agile/Scrum workflows appropriate for an early-stage startup environment

• Organize stand-ups, sprint planning, action-item tracking, and execution reviews

• Support execution momentum without introducing unnecessary bureaucracy or excessive process overhead

Pilot & Commercial Operations Support

• Coordinate operational readiness activities associated with pilot clinics and strategic partners

• Support onboarding logistics, deployment planning, and communication coordination

• Assist with customer-facing execution workflows and follow-up tracking

Documentation & Operational Support

• Help organize technical documentation, repositories, trackers, and operational workflows

• Coordinate internal follow-ups across engineering, quality, regulatory affairs, acoustics, and commercialization activities

• Support operational continuity across rapidly evolving initiatives

Do you have experience in Systems integration?, Prior experience in Technical Program Management, Product Development Program Management, or multidisciplinary engineering project coordination

• Experience working in medical devices, healthcare technology, robotics, AI systems, SaaS, or other technically complex environments

• Strong organizational and communication skills with exceptional follow-through

• Comfortable operating in ambiguous and rapidly evolving startup environments

• Ability to interface effectively with engineers, clinicians, executives, consultants, and external stakeholders

• Strong attention to detail with an execution-oriented mindset

Preferred

• Experience with hardware/software integrated systems

• Experience coordinating embedded systems or cloud-connected products

• Familiarity with Agile/Scrum methodologies

• Experience with pilot deployments or regulated product development environments

• Familiarity with Microsoft Office 365 and Gantt charting tools

• Familiarity with Jira, Asana, Monday.com, or similar tools

• Prior startup experience strongly preferred

What Success Looks Like

• Improved execution rhythm and accountability across the organization

• Reduced executive operational overload

• Increased visibility into milestones, deliverables, and dependencies

• Improved coordination across technical and operational teams

• Improved pilot onboarding and deployment readiness, Brief summary of relevant experience

• Examples of multidisciplinary technical or startup programs managed

• Availability and preferred hourly/monthly rate

• Description of your experience working in startup and/or medical device environments

Pulled from the full job description

• Flexible schedule, Finally Quiet is developing the first medical-grade acoustic AI workflow platform for dentistry and healthcare environments. Our mission is to improve communication, reduce noise-induced stress and hearing damage, and enable next-generation AI-driven clinical workflows in environments where traditional voice systems fail.

Our technologies combine:

• Advanced acoustics

• Real-time speech interfaces

• Edge AI

• Cloud-connected clinical workflows

• Human-centered communication systems

to modernize the dental experience for both clinicians and patients.

The company is currently preparing for and executing its Phase I Pilot Program across dental clinics in the United States while continuing development of its Pre-Treatment, Treatment, and Post-Treatment workflow platforms., Contract, part-time engagement

• Approximately 10-20 hours/week initially

• On-site role with remote working on need basis

• Potential expansion into larger operational role as the company scales

Why Join Finally Quiet

• Opportunity to help shape a category-defining medical technology platform at an early stage

• Work on multidisciplinary systems spanning acoustics, AI, edge computing, cloud infrastructure, and healthcare workflows

• Join a mission-driven team solving one of the oldest and most pervasive problems in dentistry and clinical care environments

• Work directly alongside our executives and core technical leadership team

• Participate in the early commercialization and scaling of an innovative healthcare technology company, * Flexible schedule