HRIS Manager

Incumbents are responsible for the management of payroll processing operations, Human Resources Information System (HRIS) administration, and supervision of related staff. Ensures accurate calculation of wages and processing of tax withholding and company deductions, assists team members with resolving complex error resolution or responding to inquiries and provides guidance on policies, regulations, and processes. This position provides program planning and oversight and makes operational decisions. Incumbents are responsible for system maintenance and testing, creating and designing statistical reports, and analyzing payroll and HRIS related data. Maintains controls and supervises the HRIS/Payroll platform, reviews data input and output, improves data collection and reporting procedures for efficiency. Conducts regular audits, evaluates and develops policies and procedures, and provides high levels of customer service to both internal and external customers., · Provides strategic planning for the division by defining goals and objectives; serves as project manager on payroll and HRIS initiatives; acts independently within appropriate position authority to carry out assignments without detailed instruction or guidance

· Supervises staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained and follow policies and procedures; maintaining a healthy and safe work environment; and making hiring, termination, and disciplinary recommendations

· Ensures compliance with applicable Federal laws including Fair Labor Standards Act (FLSA) and Department of Labor (DOL) regulations, State laws, City polices, and Memorandums of Understanding (MOU) documents

· Research and remains current on all Federal and State payroll tax law changes including retirement, benefits, and other applicable laws and regulations affecting payroll administration; recommend policy and procedure updates and changes as needed

· Recommend process improvements and innovative solutions. Develops, writes, and maintains policies and procedures for payroll/HRIS operations based on best practices and legal compliance

· Compiles and analyzes data; creates, develops, prepares, and reviews payroll-related reports

· Collaborate with Human Resources, Finance, and Information Technology staff regarding system changes including the review, testing and implementation of HRIS upgrades or patches; analyze work process design and flow, improve processes and leverage technological capabilities and develop/update policy and procedures

· Initiates, coordinates, and reviews changes and/or updates to the payroll/HRIS system; leads staff in testing all system-related changes

· Maintains control of payroll system; conducts regular system and process audits to ensure data integrity and compliance

· Develops and formulates method of approach to correct escalated employee pay issues ensuring high levels of customer service; communicates with management and employees about pay errors and corrections

· Oversee the preparation and submittal of quarterly and annual tax reports including W-2s, and assist with other HR-related reports such as Affordable Care Act (ACA) reporting; ensures accuracy of all reporting

· Serves as back-up to prepare and process bi-weekly payroll as needed

· Cultivate inclusive and respectful working relationships that support a sense of belonging for all employees and community members

· Performs the essential functions as described in the physical demands and work environment sections below

Do you have experience in Video conferencing systems operation?, Do you have a Bachelor's degree?, To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:

· Systems technology and interdependencies and impact on benefits, payroll, compensation, etc.

· Applicable local, State, and Federal rules, codes, laws, and regulations

· Advanced principles of assigned area of responsibility

· Analytical methods and techniques

· Report preparation methods

· Basic accounting principles

· Strategic planning principles

· Project management principles and techniques

· Revised Statutes, FLSA, and DOL regulations affecting payroll

· Payroll reporting, processing, best practices, procedures, and techniques

· Awareness of generally Accepted Accounting Principles

Education and Experience: Matches the Job Architecture Level Descriptors - and specific to functional area

· Bachelor's degree and five years of directly related experience, including two years supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Additional education cannot be substituted for experience

· Must have supervised payroll staff and has experience with creating workflows, process maps, SOPs in order to properly prioritize and assign work

· Able to create, analyze and prepare a variety of reports

· Compile and analyze data

· Monitor budgets

· Create payroll related and/or HRIS related training for employees

· Plan, implement, and manage HRIS and Payroll processes and systems

· Identifies emerging trends, needs, and services

· Ensure compliance with applicable internal and external policies and procedures

· Communicate and use interpersonal skills to interact with coworkers, supervisor, the public, etc., to sufficiently exchange or convey information and to receive work direction

Technology Skills: List the essential technical and soft skills required to perform the job effectively.

· Must have experience with ADP

· Will be working with Success Factors as well.

· Microsoft Office Suite

· Microsoft Excel: Expert in analytics, data management, pivot tables, formulas

· Electronic mail software - Microsoft Exchange; Microsoft Outlook

· Office suite software - Teams, Microsoft Office, PowerPoint, Word, Google Suite, Microsoft List, Microsoft Planner

· Video conferencing software - Microsoft Teams

Work Environment:

· Sedentary work under

· Ability to work extended hours as needed., * Do you have 5+ years of payroll administration experience?

• Do you have hands-on ADP experience?
• Have you managed employee benefits and worked with brokers/carriers?
• Do you have HRIS administration experience?
• Are you proficient in advanced Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas)?

Education:

• Bachelor's (Required)

Experience:

• HRIS: 5 years (Required)
• Supervising: 2 years (Required)

Language:

• Spanish (Preferred)

Pulled from the full job description

• Tuition reimbursement
• Parental leave
• 401(k)
• Health insurance
• Retirement plan
• 401(k) matching
• Paid time off, * 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance