Management Systems Specialist

The Management Systems Specialist is responsible for the end-to-end implementation, maintenance, and continuous improvement of the organization's multi-standard management systems. This role ensures that the company meets rigorous aerospace (AS9120), defense (CMMC), counterfeit mitigation (AS6174), FOD (AS9146) and ITAR requirements, safeguarding both operational integrity and eligibility for high-level contracts.

Responsibilities/Duties:

• System Integration: Design and maintain management systems that satisfies the requirements of AS9120 (Aerospace distribution), CMMC (Cybersecurity), AS9146 (Foreign Object Debris) and AS6174 (Counterfeit Parts Prevention). Additional duties may include ISO9001/14001 administration, DOT program implementation and sustainability work.

• Audit Management: Lead internal audit programs and act as the primary liaison for third-party registrars and government auditors.

• Documentation Control: Manage the lifecycle of the management systems documentation, ensuring all procedures, work instructions, and records are accurate and compliant.

• Training & Culture: Conduct employee training sessions to ensure organizational awareness of compliance obligations and the importance of the programs.

Do you have experience in Training & development?, * Aerospace Standards: Understanding of AS9120 (Requirements for Aviation, Space, and Defense Distributors) and its relationship with ISO 9001 Quality Management System.

• Cybersecurity Frameworks: Basic understanding of CMMC (Cybersecurity Maturity Model Certification) Level 2 requirements and NIST SP 800-171 controls and how they apply to Chemico's business.

• Counterfeit Mitigation: Understanding of AS6174 standards regarding the acquisition, traceable documentation, and disposal of non-conforming or suspect materiel.

• Foreign Object Debris: Working knowledge of AS9146 (FOD Standard) and how it is applied to Chemico's warehousing operations.

• Regulatory Landscape: Familiarity with ITAR (International Traffic in Arms Regulations) as they pertain to data and product handling.

Specialized Skills

• Auditing: Proficiency in conducting gap analyses and internal audits; ability to develop and track Corrective Action Plans.

• Technical Writing: Ability to translate complex regulatory requirements into clear, actionable Standard Operating Procedures (SOPs).

• Data Analysis: Skill in utilizing Quality Metrics and Key Performance Indicators (KPIs) to drive process improvement.

• Project Management: Capability to manage long-term implementation timelines for new certifications without disrupting daily operations.

Critical Abilities

• Attention to Detail: Ability to generate complete and irrefutable program documents.

• Synthesizing Information: Ability to take a generic standard and implement it based on how Chemico conducts business.

• Communication: Comfort in communicating in multiple modes to all levels of the organization.

• Ethical Judgment: Unwavering commitment to integrity, especially regarding non-conforming aspects of our systems.

• Capability to manage multiple, diverse projects simultaneously.

• Capacity to keep many diverse and interrelated documents separated and stored on multiple platforms.

• Active interest in utilizing AI to assist in day-to-day activities and project work.

Other Attributes:

• Understanding of warehouse operations
• Risk mitigation associated with counterfeit parts, staff turnover, and supplier performance
• Good working knowledge of manufacturing operations
• Competence in purchasing systems
• Capability of maintaining traceability of chemicals from manufacturer to the customer
• Ability to create spreadsheets/documents/graphs/compose reports and presentations.
• Advanced level of Microsoft Office ability
• Experience managing complex projects with varying timeframes
• Comfort communicating easily and effectively via telephone, e-mail and Teams
• Skill to forge intercompany relationships over long distances
• Overnight travel is required, up to 10% of time.
• Advanced level of organizational ability
• College degree preferred or acceptable work certifications and experience

Work Environment:

• Offices, Warehouses, Customer Facilities (Manufacturing Facilities), Travel

Physical Environment:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:
• Ability to sit for prolonged periods of time in front of computer.
• Ability to stand for prolonged periods and walk within very large industrial environments.
• Ability to travel

Travel:

• Ability to travel overnight up to 10% of the time