Administrator (Attendance, Safeguarding & Data Support)

The Administrator's primary role is to provide comprehensive administrative support for the organisation.

Accountabilities and Main Responsibilities of the Role

The Administrator will be responsible for:

Attendance & Pupil Monitoring

• Monitor daily student attendance, ensuring accurate recording on MIS/HRIS systems.
• Follow up on absences and lateness through phone calls and communication with parents, carers, schools, and local authorities.
• Respond to attendance queries from external stakeholders.
• Identify attendance concerns and liaise with safeguarding and pastoral teams where appropriate.
• Staff absence line initial point of contact
• Main responsibility for data input of Pupil MIS system including pupil profiles, key information and inputting timetable data

Data Collation, Compliance & Reporting

• Maintain accurate and up-to-date pupil records, ensuring compliance with data protection (GDPR) standards.
• Conduct system audits to ensure data accuracy across pupil asset systems.
• Collate and prepare data for reports, tenders, and senior leadership requirements.
• Ensure all administrative systems are compliant and effectively maintained.

Safeguarding & Leavers Administration

• Support safeguarding processes by maintaining accurate, confidential records.
• Assist the Safeguarding Lead in preparing safeguarding and pupil files for leavers.
• Ensure timely, secure transfer of safeguarding and educational records to receiving schools or provisions.
• Maintain a clear audit trail of information sharing in line with safeguarding policies.
• Handle all sensitive information with discretion and confidentiality.

Organisational Administration

• Provide administrative support to Leadership Teams, including logging staff absences and liaising with stakeholders.
• Coordinate IT setup for new starters (phones, laptops) and replacements in collaboration with IT teams.
• Provide general administrative and clerical support to the Senior Management Team.
• Take a proactive role in reviewing and updating policies and processes.

Operational & General Duties

• Support health and safety compliance (e.g., first aid kits, risk assessments).
• Provide ad-hoc administrative support across the organisation.
• Ensure effective communication with internal and external stakeholders.

• Administration: 2 year (preferred)

Job-Related Experience, Qualifications, and Skills

The Administrator will have:

• Strong administrative and organisational skills
• Experience in an educational or safeguarding environment (desirable)
• Experience with Microsoft 365 (Word, Excel, Outlook)
• High attention to detail and data accuracy
• Ability to manage sensitive and confidential information
• Excellent verbal and written communication skills
• Ability to work independently and proactively, * Do you have experience using Microsoft 365 Office applications such as Word, Excel, Outlook, and others?

Experience:

• Administrative: 1 year (required)

Language:

• English (required)

• Full-time, permanent
• 37.5 hour working week - Monday to Friday (8am - 4pm)
• 26 days' holiday plus bank holidays
• Extra 2 days holiday after 2 years' service
• Free Specsavers eye-care vouchers
• Over 9,000 offers and discounts with Perkbox (including freebies!)
• Stakeholder pension scheme
• Thorough induction and ongoing training, committing to continued professional development
• Friendly and supportive organisation