HR Systems and Data Analyst
i Jobs
Coalville, United Kingdom
16 days ago
Role details
Contract type
Temporary contract Employment type
Full-time (> 32 hours) Working hours
Regular working hours Languages
English Experience level
Intermediate Compensation
£ 33KJob location
Coalville, United Kingdom
Tech stack
Microsoft Word
Microsoft Excel
Big Data
Microsoft Outlook
Business Systems
Data Validation
Monitoring of Systems
Microsoft Office
HR Software
Performance Monitor
Job description
- Support the day-to-day administration and maintenance of HR and workforce systems, including i-Trent, Skillsgate, and document management systems.
- Maintain accurate workforce data by carrying out routine data validation, reconciliation, and quality checks.
- Produce standard workforce reports and contribute to organisational performance monitoring and management reporting.
- Support the preparation and submission of workforce data for statutory returns, council reporting, and business projects.
- Respond to Freedom of Information (FOI) requests relating to HR data, ensuring timely, accurate, and compliant responses.
- Provide first-line support to HR system users, resolving queries and escalating technical issues where appropriate.
- Assist with the implementation, testing, and rollout of system updates, enhancements, and new functionality.
- Promote high standards of data quality, integrity, and compliance with relevant legislation, policies, and procedures.
- Communicate effectively with internal departments, external stakeholders, and system suppliers to support service delivery.
- Monitor system performance and identify opportunities for continuous improvement.
- Maintain confidentiality and ensure the secure handling of sensitive employee information at all times.
- Contribute to service improvement initiatives by identifying efficiencies and recommending process enhancements.
- Comply with Health and Safety policies, procedures, and Council regulations.
- Participate in training, professional development, and the Council's appraisal process.
- Undertake any other duties appropriate to the grade of the post as directed by the Team Leader.
- Assist the Council during civil emergencies or business continuity events as required.
Requirements
- Experience working with HR, workforce, or business systems administration.
- Knowledge of HR systems such as i-Trent, Skillsgate, or similar workforce management systems.
- Experience maintaining, validating, and analysing large volumes of data with a high level of accuracy.
- Ability to produce reports and interpret workforce data for operational and management purposes.
- Understanding of data protection legislation, GDPR, and information governance principles.
- Experience responding to information requests, including Freedom of Information (FOI) requests, is desirable.
- Strong analytical and problem-solving skills with excellent attention to detail.
- Good verbal and written communication skills with the ability to communicate effectively with a wide range of stakeholders.
- Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Ability to provide excellent customer service and first-line user support.
- Commitment to continuous improvement, professional development, and high-quality service delivery.
- Ability to work independently as well as collaboratively within a team.
- Commitment to equality, diversity, confidentiality, and maintaining professional standards., * HR or workforce management systems: 2 years (required)
- Trent, Skillsgate: 2 years (required)
- maintaining, validating, and analysing workforce: 2 years (required)
- responding to Freedom of Information (FOI) requests: 2 years (required)