IT Department Coordinator

The IT Department Coordinator provides administrative and coordination support across the entire IT/Development department, working closely with and reporting to the Director of Technology. This is a department-wide coordination role, not a single-executive support role: the coordinator owns the structure and rhythm of department meetings, keeps vendor outreach and follow-up moving, manages documentation and forms, and can respond on the Director's behalf when he is unavailable. It's an ideal entry point into the technology field for someone who is highly organized, a clear communicator, and eager to build toward a career in program management or business analysis., Department Meeting Structure

• Own the cadence and structure of department meetings - building agendas, keeping meetings on track, and ensuring the right topics get covered.
• Take detailed, organized notes across department meetings.
• Track action items and to-dos generated across the department, and follow up with owners to keep them moving to completion.
• Distribute meeting notes, agendas, and follow-up summaries to relevant stakeholders.

Vendor Outreach & Coordination

• Conduct initial outreach to prospective and existing vendors on behalf of the department.
• Track outstanding vendor requests and proactively follow up to keep evaluations and projects moving.
• Schedule and coordinate vendor calls, demos, and check-ins; serve as a primary point of contact for logistics.
• Maintain an organized log of vendor communications, contacts, and status updates.

Calendar & Correspondence Support

• Maintain and manage calendars, resolving scheduling conflicts and prioritizing time effectively.
• Respond to routine correspondence on the Director's behalf when he is unavailable or at capacity, escalating anything that needs his direct attention.
• Coordinate internal and external meeting logistics, including room/video setup and attendee communication.

Documentation & Forms

• Update internal documentation to reflect findings from vendor evaluations, meetings, and department decisions.
• Fill out and review forms on behalf of the department, including vendor, procurement, and administrative paperwork, flagging errors or missing information before submission.
• Organize and maintain a central, easy-to-navigate repository of department documents, contracts, and reference materials.
• Ensure documentation stays current, accurate, and accessible to relevant stakeholders

General Administrative Support

• Provide day-to-day administrative support across the IT/Development department as needed.
• Assist with tracking department budgets, invoices, or purchase requests related to vendor engagements.
• Support the coordination of small projects and initiatives across the IT/Development team.

• Bachelor's degree or equivalent experience preferred; open to strong candidates without a degree.
• 0-2 years of professional experience; internships or coursework in business, communications, or IT are a plus.
• Excellent written and verbal communication skills, with comfort corresponding directly with external vendors and, at times, on the Director's behalf.
• Strong organizational skills and close attention to detail, including when reviewing forms and paperwork for accuracy.
• Good judgment in knowing what can be handled independently versus what needs to be escalated to the Director.
• Ability to manage multiple priorities and follow through independently on open items.
• Comfortable learning and working with calendar tools, documentation platforms, and basic project-tracking software (e.g., Google Workspace/Microsoft 365, Confluence/Notion, Jira/Asana).
• Ability and willingness to work on-site in our Playa Vista, CA office 5 days per week
• Must be authorized to work in the US

Pulled from the full job description

• 401(k)
• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance, * Competitive compensation, Medical, Dental, Vision, 401K, PTO.
• 401k matching
• Potential performance-based bonus
• Opportunity to build and deepen your hands-on IT and administrative skills
• A collaborative, in-office environment

Pay:

• $25.00-$29.00/hour based on experience/education.

Skilled Wound Care is proud to be Certified by Great Place to Work® for the 3rd year in a row. The prestigious award is based entirely on what current employees say about their experience working at Skilled Wound Care. This year, 95% of employees said it's a great place to work - 39% higher than the average U.S. company. Skilled Wound Care will ask all candidates to perform pre-employment confidential DiSC testing and appropriate relevant skills testing prior to hiring.