Manager of Advancement Operations & Systems
Role details
Job location
Tech stack
Job description
The Elisabeth Morrow School, a leader in education from early childhood through middle school, seeks a Manager of Advancement Operations & Systems to lead the data systems, reporting, and operational infrastructure that support the school's advancement program.
This role oversees the advancement database, gift processing, reporting, and analytics that enable effective fundraising and donor engagement. The Manager of Advancement Operations & Systems ensures the integrity and strategic use of advancement data while providing insights that inform fundraising strategy and institutional decision-making.
Reporting to the Chief Strategy and Advancement Officer, the Manager of Advancement Operations & Systems plays a key role in strengthening the school's philanthropic program through strong systems management, accurate reporting, and data-driven insights. The role also provides executive and operational support to the Chief Strategy and Advancement Officer, including coordinating schedules, preparing meeting materials, and supporting the planning and execution of advancement initiatives.
Primary ResponsibilitiesAdvancement Operations & Office Management
- Provide operational and administrative support to the Chief Strategy and Advancement Officer, including managing calendars, scheduling meetings, coordinating departmental priorities, and preparing materials for advancement-related meetings and initiatives.
- Oversee operational processes that support the effective functioning of the Advancement Office.
- Coordinate advancement-related budgeting and expense tracking in collaboration with the Business Office.
- Support internal advancement team operations including scheduling planning meetings.
- Maintain operational needs of the Advancement Office, including monitoring office supply inventory and coordinating purchasing as needed.
- Perform other duties as assigned to support departmental and operational initiatives.
Advancement Systems & Database Management
- Serve as the primary administrator of the advancement database, Blackbaud Raiser's Edge, ensuring data integrity, accurate constituent records, and effective database management practices.
- Develop and maintain policies and procedures related to advancement in data management and database use.
- Oversee data imports, data cleanup processes, and ongoing database maintenance to ensure the accuracy of constituent records.
- Coordinate data integration between Blackbaud Raiser's Edge and other platforms used for fundraising and events.
- Provide training and support to advancement staff on effective use of the database and reporting tools.
Gift Processing & Financial Reporting
- Oversee the accurate and timely recording of all philanthropic contributions including gifts, pledges, matching gifts, stock transfers, wire transfers, and in-kind donations.
- Ensure timely donor acknowledgements and proper documentation of gifts.
- Prepare reports for the Business Office related to philanthropic revenue, including monthly and annual reconciliations.
- Provide reports and documentation required for annual audits and tax filings, including Form 990.
- Collaborate with advancement colleagues to maintain accurate and timely gift entry, appeals tracking, and donor recognition processes.
Advancement Reporting, Analytics & Institutional Data
- Develop and produce fundraising reports and dashboards that track participation, giving trends, and campaign performance.
- Prepare reports for advancement leadership, the Board of Trustees, and the Advancement Committee.
- Provide data analysis and insights that support donor pipeline development and fundraising strategy.
- Prepare and verify donor recognition lists for the Annual Report and other advancement publications.
- Support prospect management and donor pipeline tracking by maintaining accurate prospect records, tracking cultivation and solicitation activity, and providing reporting that helps advancement leadership prioritize donor engagement and fundraising opportunities.
- Support advancement communications and fundraising campaigns by providing accurate segmentation lists and reporting.
- Coordinate event-related data within the advancement database, including tracking invitations, RSVPs, and attendance.
- Prepare institutional advancement reports including DASL reporting and support other benchmarking and data reporting needs.
- Conduct research and prepare prospect briefings to support donor cultivation and engagement.
Requirements
- Bachelor's degree required; advanced degree or relevant certification preferred.
- Minimum of 5 years of progressively responsible experience in advancement, development, or fundraising.
- Proficiency in Raiser's Edge, including donor segmentation, reporting, data analysis, and data integrity management.
- Demonstrated success collaborating with internal partners and managing relationships with external vendors.
- Strong analytical, organizational, and project management skills, with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills, with the ability to translate strategy into compelling donor-facing messaging.
- High level of professionalism, discretion, and judgment; ability to build trust with donors, volunteers, and senior leadership.
- Willingness and availability to attend on-campus and off-campus events as needed.
Benefits & conditions
Pulled from the full job description
- 403(b) matching
- 403(b)
- Health insurance
- Paid time off
- Vision insurance
- Health savings account
- Dental insurance, The annual salary for this position is expected to range from $75,000 - $100,000 commensurate with experience.
We aren't just a school; we are a community. Feeling supported in your professional development and growth is one of the greatest benefits we offer our staff. Of course, we provide traditional benefits, too:
- Medical, Dental, and Vision Insurance
- 403(b) Retirement Plan with Matching Contributions
- Life Insurance and Voluntary Supplemental Life Insurance
- Short Term and Long Term Disability Coverage
- Tuition Remission for Employee's Children (EMS' School and/or Camps)
- Generous Vacation Policy
This job description is intended to describe the general nature and level of work being performed. Duties and responsibilities may evolve as needed to support the priorities of the Advancement Office and the school as determined by the Chief Strategy and Advancement Officer., * 403(b)
- 403(b) matching
- Dental insurance
- Dependent health insurance coverage
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance