System Coordinator

At OLS Ltd, we're looking for a Systems Coordinator to take ownership of our business systems, stock management processes, reporting, and operational workflows.

This is a pivotal role at the heart of the business, ensuring our teams, customers, suppliers, and engineers have the tools, data, and support they need to succeed. While Zoho sits at the centre of our operation, we'd welcome candidates with experience using any ERP, CRM, or business management platform who can bring transferable skills and help drive continuous improvement.

As a family-run, award-winning security integrator, we pride ourselves on innovation, exceptional customer service, and empowering our people to make a real impact.

What You'll Be Doing

• Acting as the owner and super user of our business systems, with a particular focus on the Zoho platform.
• Managing users, permissions, workflows, dashboards, reports, and system improvements.
• Training and supporting colleagues to maximise system adoption and efficiency.
• Driving process improvements, automation, and operational best practice.
• Producing KPI dashboards, reports, and business insights through data analysis.
• Taking ownership of stock management, inventory control, audits, purchasing coordination, and stock accuracy.
• Coordinating engineer schedules and supporting service delivery.
• Acting as a key link between customers, suppliers, engineers, and internal teams.
• Supporting the day-to-day operational activities of a growing business.

• Experience administering or managing systems such as Zoho, SAP, NetSuite, Dynamics 365, Oracle, Sage, or similar ERP, CRM, or business management platforms.
• Experience in a Systems Coordinator, ERP Administrator, Operations Coordinator, Business Systems, Stock Control, or similar role.
• Strong stock management and inventory control experience.
• Excellent Excel, reporting, and data analysis skills.
• A proactive approach to process improvement and problem-solving.
• Strong organisational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent communication skills and confidence supporting colleagues across a business.

Desirable:

• Experience as a system super user or administrator.
• Experience with Zoho applications.
• Experience creating workflows, dashboards, automations, and reports.
• Experience within security, technology, engineering, manufacturing, distribution, or logistics environments., * system administration: 1 year (preferred)

Pulled from the full job description

• Annual leave
• Free parking
• Company pension
• Private medical insurance
• Company events
• On-site parking, * Christmas shutdown from 24th December through to New Year
• Birthday off *
• Private healthcare through Westfield
• Company pension scheme
• Free on-site parking
• Structured training and development
• Career progression opportunities
• Regular team socials and company events

If you're passionate about systems, stock management, and continuous improvement, and want to play a key role in a growing technology-led business, we'd love to hear from you.

Job Types: Full-time, Permanent

Pay: £28,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking
• Private medical insurance