HRIS Coordinator

This is a temporary Full time HRIS Coordinator position. The position will be staffed through a temporary agency; however, the work will take place in the People & Culture (Human Resources) Department at Town Hall, where all paper files are located. The HRIS Coordinator supports the Human Resources Department by maintaining and optimizing the municipality's HRIS and performing general HR coordination tasks. This role ensures accurate employee data, supports HR workflows, enhances system functionality, manages electronic files, and assists with day-to-day HR operations including onboarding, recruitment support, and digital record management.

HRIS Administration

• Maintain and update employee data within the HRIS to ensure accuracy, consistency, and compliance.
• Upload, organize, and manage electronic personnel documents directly into the HRIS system.
• Audit electronic files and ensure proper document naming, categorization, and retention.
• Support system upgrades, enhancements, testing, and troubleshooting in collaboration with IT or external vendors.
• Train HR staff and end users on HRIS features, workflows, and responsibilities.
• Ensure data management meets municipal, state, and federal compliance standards.

Electronic Records & SharePoint Coordination

• Upload, maintain, and monitor HR documents within SharePoint and Vista.

• Ensure correct file permissions, folder structures, and document access for departments.

• Coordinate digital filing practices to maintain consistent and compliant electronic personnel folders.

• Assist with the transition of paper files to electronic formats, including scanning, uploading, and quality checks.

• Work with IT and HR leadership to enhance SharePoint workflows and improve information accessibility.

• Monitor storage, retention schedules, and digital archiving tasks to ensure compliance with municipal requirements.

HR Coordination

• Support onboarding by preparing digital employee packets, uploading completed documents, and setting up HRIS profiles.
• Maintain personnel records both electronically and physically as needed.

• 2-5 years of experience in HRIS administration, HR coordination, or related HR work.

• Experience with electronic filing systems, digital recordkeeping, or SharePoint preferred.

• Proficiency with HRIS platforms such as UKG, ADP, Workday, Paycom, or NeoGov.

• Strong attention to detail and ability to manage confidential information.

• Excellent communication skills and ability to assist staff with HRIS and document navigation., * Experience with SharePoint site management or digital workflow design.

• Experience in public sector or municipal operations.

• Advanced Excel skills.

• Strong attention to detail and accuracy

• Effective communication and customer service skills

• Ability to manage confidential information responsibly

• Technical proficiency with HRIS platforms and digital filing systems

• Strong organizational and time-management skills

• Problem-solving skills with the ability to troubleshoot system or data issues

• Ability to work collaboratively with HR, IT, and other departments