SPVR Administrative Operations - Moffitt Ambulatory Centers

The Supervisor Administrative Operations provides leadership support and supervisor oversight to the department or program leadership team for administrative and program office operations. This position is the staff’s primary support contact for daily operations, hiring, onboarding and job trial and annual performance evaluation. The Supervisor Administrative Operations provides administrative support and assistance to the Department Administrator/ Division Administrator with efficiency and re-engineering studies.This position provides direct supervision of day-to-day administrative support staff and activities to ensure efficient, effective, and timely workflows and processes; and coordination for the department/ program and ensure Moffitt’s Faculty and APP administrative needs are adequately met. Other relevant duties as assigned by appropriate members of management.Oversees department/ program purchases and supply inventory and maintains department/ program/ division SOPs related to performance standards., Job Summary The Supervisor Administrative Operations provides leadership support and supervisor oversight to the department or program leadership team for administrative and program office operations. This position provides direct supervision of day-to-day administrative support staff and activities to ensure efficient, effective, and timely workflows and processes; and coordination for the department/ program and ensure Moffitt’s Faculty and APP administrative needs are adequately met. This position is the staff’s primary support contact for daily operations, hiring, onboarding and job trial and annual performance evaluation of the administrative team. The Supervisor Administrative Operations provides administrative support and assistance to the Department Administrator/ Division Administrator with efficiency and re-engineering studies. Other relevant duties as assigned by appropriate members of management. Oversees department/ program purchases and supply inventory and maintains

department/ program/ division SOPs related to performance standards. Minimum Education * Bachelor’s Degree in Healthcare or related; business, finance, social work, Psychology or any other related field of study required*. * *In lieu of Bachelor’s degree, an associate degree with an additional 2 years of relevant experience for a total of 7 years of relevant experience OR a high school diploma with an additional 4 years of relevant experience for a total of 9 years of experience may be considered. Minimum Experience * Minimum five (5) years’ experience providing administrative support in an office, academic, research or healthcare setting, with one (1) year proven supervisory / leadership or project management, training development or process/ program improvement experience. * *In lieu of bachelor’s degree, an associate’s degree plus an additional two (2) years of experience as summarized above for a total of seven (7) years’ experience may be considered or high school diploma plus an additional four (4) years of experience as described above for a total of nine (9) years, may be considered Minimum Skills/Specialized Training * Demonstrated proficiency with office processes and workflows with advanced knowledge of MS Office applications, i.e. Word, Excel, Outlook, Power Point. * Excellent verbal and written communication skills. * Strong problem-solving skills. * Familiarity with medical terminology and office organizational procedures. * Ability to communicate and partner with a wide variety of people and personalities both internally and externally. * Strong time management skills with the ability to work well with tight deadlines and demands of a fast-paced environment. * Able to work independently with little to no instruction. * Ability handling confidential information. * Strong critical thinking skills with the ability to act proactively. * Able to act as a mentor and subject matter expert concerning all administrative support tasks. * Highly organized with strong attention to detail and a high proficiency with organizing calendars, creating spreadsheets to assist with tracking. * Ability to develop processes to refine efficiency and clarity Preferred Experience * Experience in hospital, research or academic setting * Human Resources and Training Development * Process Improvement Training This is a hybrid/float position that will require 2 to 3 days on site at Ambulatory Clinic locations based on needs of the Center: Moffitt Cancer Center at International Plaza, Moffitt at Speros, Moffitt SouthShore, and Moffitt at Wesley Chapel.

As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.