College Instructional Support Specialist - 1.0 FTE - 12 Month

Yuba College is seeking an equity-minded, dynamic, collaborative, and innovative employee to serve as the College Instructional Support Specialist.

BASIC FUNCTION: Under the direction of the Dean of Instruction and Learning Resources, perform a variety of responsible, complex and technical support duties for the College Instructional Program including the maintenance of the college curriculum; analyze and assure compliance and integrity of the class file data; Monitor faculty load balances; provide technical assistance and training to administrative and instructional support staff users regarding the curriculum and scheduling components of the District administrative software program; coordination in preparation and dissemination of the College catalog and schedules; maintain history of faculty instructional assignments. DISTINGUISHING CHARACTERISTICS: The College Instructional Support Specialist reports to the Dean of Instruction and Learning Resources and exercises well developed knowledge and skills in the technical support of the College Instructional Program. The primary responsibility of this position is the coordination of activities, including curriculum changes related to the production of the College course catalog and schedule, to assure the integrity of the College class file database. The incumbent will be responsible for computer-based data analysis, report production, written communication and the ability to work independently., REPRESENTATIVE DUTIES: Perform a variety of responsible, complex and technical support duties for the campus instructional program. (E) Assure integrity of data in both the College class and course file databases; audit initial input of class file data to assure compliance with District policies, state regulations and MIS reporting requirements; verify co-requisite course requirements and flex obligation data; review and correct information as necessary; make all subsequent additions, cancellations and modifications to the College class file database. (E) Modify and maintain the colelge catalog course data file including course equate codes, co-requisite course requirements, waitlist capability, course effective dates and status. (E) Maintain the College curriculum by coordinating and tracking the curriculum related documents from submission through District approval; assure compliance with District policy and State curriculum regulations; verify information and forward to District for final approval; maintain current knowledge of State regulations regarding curriculum issues. (E) Provide administrative support to college curriculum and scheduling committees as the liason between curriculum, schedule and catalog development using the course file record system databases. (E) Provide technical information, assistance and training to administrative and instructional support staff users regarding the curriculum and scheduling components of the administrative software; develop appropriate training materials. (E) Prepare downloads from the student information system suing a variety of computer interface tools. (E) Prepare and maintain college full-time equivalent faculty (FTEF) data; analyze, prepare and provide FTEF allocations to instructional administrators, faculty and staff for planning of the College Instructional Programs as needed. (E)

Monitor and maintain the college course section waitlist capability and capacity. (E)

Develop and implement the College Class Schedule production calendar to assure timeliness and accuracy; prepare schedule assistance information; serve as liaison between the College and the District instructional programs. (E)

Facilitate and assist the administration and faculty in the planning and development of the class schedule; consult with faculty regarding the time and date of courses. (E)

Proof final versions of class schedule information; make subsequent additions, cancellations and modifications (E)

Prepare adjunct faculty handbook; assist with adjunct orientations (E)

Perform various clerical activities including independently composing correspondence, reviewing and responding to incoming mail, and related activities.(E)

Provide information and assistance in person or by telephone regarding assigned program, established practices, policies and procedures to faculty, staff, administrators, students and the public. (E)

Resolve room conflicts and coordinate campus classroom usage. (E)

Assist the administration with the recruitment and maintenance of the adjunct faculty hiring pool. Place job announcements, schedule interviews and coordinate appropriate follow-up. (E)

Coordinate hiring procedures and paperwork with adjunct faculty. (E)

Coordinate the processing of and maintaining the college records of faculty evaluations (E)

Perform various clerical activities including composing correspondence, reviewing incoming mail, and related activities. (E)

Serve as administrative liaison to adjunct faculty. (E)

Perform related duties as assigned.

Team participation and leadership in problem analysis and problem solving.

District structure, operations, policies and objectives.

Interpersonal skills using tact, patience and courtesy.

Principles of training and providing work direction.

Applicable sections of State Education Codes, regulations, and other applicable laws.

Oral and written communication skills.

Correct English usage, grammar, spelling, punctuation and vocabulary.

District structure, operations, policies and objectives.

Operation of a computer and other office equipment as assigned.

Modern office practices, procedures and equipment.

Record preparation and report writing, presentation methods using data extraction, spreadsheets, word processing and other computerized methods.

Oral and written communication skills.

ABILITY TO: Analyze situations accurately and adopt an effective course of action.

Communicate effectively both orally and in writing.

Compile and verify data and prepare reports.

Establish and maintain cooperative and effective working relationships with others.

Learn, apply and explain policies, procedures, rules and regulations.

Meet schedules and time lines.

Operate a computer terminal to enter data, maintain records and generate reports.

Prioritize and schedule work.

Train and provide work direction to others.

Understand and follow oral and written directions.

Work confidentially with discretion.

Work independently with little direction.

Required Qualifications:EDUCATION AND EXPERIENCE: Any combination equivalent to an associate’s degree and two years of increasingly responsible experience in instructional administrative support.

20 paid holidays (including extended time off during the winter break). 11 days accrued paid vacation days per year (vacation accrual increases over time). Accumulate 12 sick days a year.