Programs Coordinator, Fiscal Systems

The Lincoln Institute seeks a highly motivated Program Coordinator to join our team. As a member of our very collaborative team, you will help advance our work to improve community welfare through efficient and equitable fiscal systems and a deeper understanding of land market dynamics. You will work closely with our team to help coordinate programs and networks, host events, pursue relevant programmatic initiatives, and implement educational activities domestically and internationally.

This is a full-time position (37.5 hrs./wk.) located in our Cambridge, MA office. This position will have limited travel (less than 10%.)

What You Will Do:

Program-Specific Duties

Monitor and maintain team’s program materials on the internal network (SharePoint).

Collaborate with staff to coordinate internal events (e.g., lectures, gatherings, or other presentations).

Schedule meetings with internal and external partners. Reserve space for both in-office meetings and/or virtual ones (e.g., Zoom, Teams).

Arrange team travel/logistics (e.g., hotel reservations, flights, conference registration, etc.) for their attendance at events held by external organizations

Copy-edit and format working papers and other materials

Work with program staff on outreach, external engagement, and marketing.

Assist with data collection projects, as requested.

Process Requests for Proposals and fellowship applications.

Follow and ensure compliance with team and institutional procedures, practices, and processes, seeking to improve or establish additional ones as needed

Event-Specific Duties

Work with internal and external partners to ensure event-related tasks stay on track.

Gather participant and faculty contact information, assist with requests for event-related deliverables.

Edit, proofread, and format program materials, including agendas, participant lists, feedback forms, and other documents as required.

Procurement, Budget, and Finance

Obtain necessary contract information for procurement. Correspond with researchers and universities to explain Lincoln contract requirements. Work with program staff to monitor contract deliverables and communicate with contractors regarding deliverable status.

Assist with payment processing for contract deliverables.

Produce budget estimates for events

Obtain budget reports for specific projects upon request.

Monitor and update program budget spreadsheet and system to ensure that information is accurately reflected.

Resolve missing or inaccurate entries and monitor the finance system to ensure that vendors receive payments in a timely manner.

Website-Specific Duties

Work with program staff and Institute web team to update and monitor website content.

Assist in collecting materials (articles, graphics, images, etc.) for web-based presentations, based on existing or new materials, obtaining copyright permission from authors and journals, and other related tasks, as required.

Provide testing and quality control for the tax program’s online property tax database. Report bugs using the web developer’s ticket system.

Other Duties as Needed or Assigned.

What You Will Need:

2-3 years of relevant experience

Excellent writing and editing skills.

High degree of organization and attention to detail, and capable of handling multiple projects simultaneously.

Demonstrated ability to meet deadlines ahead of schedule.

Self-sufficient yet team focused.

Strong interpersonal communication skills and ability to work independently and with colleagues across several areas in the organization.

Demonstrated initiative, and ability to adapt in a dynamic environment.

Creative ability to find fresh solutions and new insights to improve the quality of projects and events.

Proficiency in M.S. Word, Excel, PowerPoint, Outlook, and Salesforce/Pardot (preferred).

A U.S. Citizen or legally authorized to work in the U.S. without the need for future sponsorship.

Include but are not limited to (a) 3x employer contribution towards retirement matching your employee contribution up to 15%, (b) health insurance, (c) dental insurance, (d) vision insurance, (e) health reimbursement account, (f) short-term disability coverage, (g) long term disability coverage, (h) paid parental leave, (i) voluntary insurances such as accident insurance, (j) health care flexible spending, (k) dependent care flexible spending, (l) paid time off for holidays, vacation, personal, sick, bereavement, and jury duty, (m) office closure between December 24 - Jan 1 each calendar year, (n) flexible schedule and option for a compressed 4 day workweek, (o) tuition and staff development reimbursement, (p) pet insurance, and (q) Employee Assistance Program.

Our Values Cooperation and Teamwork, Forthright Feedback, Initiative, Acceptance of Responsibility, Multicultural Sensitivity

Lincoln Institute of Land Policy is a Non-Smoking organization. Smoking and the use of tobacco products are prohibited at all times and on all property owned, leased, or under the control of Lincoln Institute of Land Policy at all times, including, but not limited to, indoor and outdoor grounds, walkways and sidewalks, parking lots, company vehicles, and private vehicles parked on Lincoln Institute of Land Policy property.