Project Administrator - Building Science + Infrastructure

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.

• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.

• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.

• Attend project meetings with senior staff and assist with resolutions to administrative problems

• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.

• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.

• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions

Do you have a valid Driver’s License license?, Do you have experience in Project contract management?, Do you have a High school diploma or GED?, * High school diploma or GED required. Bachelor of Business or related field preferred

• 2 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)

• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently

• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work
• Previous project administrator experience in the AEC industry is a plus

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.