Information Services Coordinator

Financial & Vendor Coordination

• Support telecom, infrastructure, software, and services charge-back tracking.
• Validate vendor invoices, code and submit invoices to Accounts Payable, coordinate corrections, and assist with contract tracking and renewals.
• Monitor departmental spending and support monthly budget tracking and variance reporting.
• Partner with Finance to ensure timely invoice processing and reconciliation.

Operational Support & Reporting

• Maintain tracking for budgets, assets, inventories, and operational metrics.
• Support lifecycle visibility for hardware, software licenses, and subscriptions.
• Prepare dashboards, reporting materials, and governance documentation supporting audit readiness and leadership decision-making.

Leadership & Department Support

• Coordinate leadership schedules, meetings, travel logistics, and communications.
• Support IS team-building activities and department meeting logistics and event details, including catering, materials preparation, room setup, and vendor coordination as needed.
• Prepare presentations, executive reporting materials, newsletters, and departmental updates.
• Maintain organized documentation repositories and serve as coordination point between IS teams, vendors, and business stakeholders.

Process Improvement & Administrative Excellence

• Identify opportunities to streamline administrative workflows and reporting processes.
• Maintain high accuracy across financial tracking, documentation, and operational support activities.
• Support continuous improvement initiatives across IS administrative operations.

• 3+ years administrative, operations coordination, finance support, or IT department support experience preferred.
• Experience supporting technical teams and working with vendor invoices, budgets, or asset tracking systems desirable.

EDUCATION:

• High school diploma required; Associate’s degree in Business Administration, Information Systems, Finance, or related field preferred.

TRAINING AND SKILLS:

• Strong organization, prioritization, and attention to detail.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office proficiency (Excel, Word, Outlook, PowerPoint).
• Ability to manage multiple priorities and maintain confidentiality.
• Analytical thinking and cross-functional collaboration capability.
• Core strengths: Adaptability, Accountability, Problem Solving, Teamwork, Initiative, Communication Effectiveness.

PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

NIBCO is a recognized leader in the flow control industry. Headquartered in Northern Indiana, with a manufacturing history that spans over a century, NIBCO operates manufacturing facilities across the United States, as well as Mexico and Poland. NIBCO is known by our customers for exceptional quality, commitment to on-time delivery, and outstanding product innovation. Setting us apart from our competitors is our people. If you’re looking for a place where your hard work and great ideas make a difference–NIBCO is the place for you., © 2026 Careerjet All rights reserved