HPW Knowledge Management Specialist

The HPW Knowledge Management Specialist delivers unparalleled capability to the Air Force through a combination of analyzing, planning, and managing knowledge management projects using systematic and data-driven approaches. Assess long-term knowledge management requirements for the 711 HPW and leads the development, implementation, training and administration of policies and procedures to ensure compliance and effective information management. Responsibilities:

• Receive, log, and disseminate incoming FOIA requests.
• Maintain currency of all Wing FOIA processes and standard operating procedures.
• Maintain accurate, up-to-date FOIA tracking logs.
• Serve as the primary liaison with the Wing POC, the AFRL FOIA Manager, and the Base FOIA Office.
• Provide training and administrative support to FOIA POCs regarding request requirements.
• Route final redacted response packages to the designated Government official for review and approval, submit approved packages to the Base FOIA Officer.
• File completed cases in accordance with established records disposition schedules
• Monitor, report, and support the mitigation of Personally Identifiable Information (PII) breaches and incidents.
• Maintain the currency of all Wing PA processes, standard operating procedures, and PA tracking logs.
• Process and track submitted PA record requests.
• Ensure all electronic records and associated metadata are accurately tagged, securely stored, and highly searchable in accordance with AFRL electronic records standards.
• Draft, review, and maintain the currency of all required privacy documentation, including Privacy Impact Assessments (PIAs), Social Security Number (SSN) Justification Memos, PII Confidentiality Impact Levels (PCILs), and System of Records Notices (SORNs) to ensure continuous IT and administrative compliance.
• Serve as a point of contact, alongside the ARM, for Staff Assistance Visits (SAVs) and Inspector General (IG) evaluations.
• Conduct preliminary inventory reviews, and quality control audits to identify deficiencies and implement rapid corrective actions.
• Facilitate formal training and provide guidance to personnel and leadership regarding records management protocols, compliance standards, and best practices.
• Provide Subject Matter Expertise to facilitate organizational compliance with the Federal Records Act, National Archives and Records Administration (NARA) regulations, AFRL policies, and Department of War (DoW) directives.
• Execute day-to-day lifecycle management of AFRL records-spanning creation, maintenance, and dispositioning alignment with government policies and contract requirements.
• Administer approved Records Disposition Schedules (RDS) to systematically retire or destroy unclassified, permanent, and temporary records to optimize storage overhead.
• Monitor, track, and report Wing members’ completion of mandatory initial and annual Privacy Act and AF Records Management User training, providing status updates to leadership.
• Completion of mandatory initial and annual Privacy Act and AF Records Management User training, providing status updates to leadership.
• Initial training shall be completed within thirty (30) calendar days of onboarding, and recurring training shall be completed annually.
• Proficient managing Freedom of Information Act (FOIA) requests
• Safeguard Personally Identifiable Information (PII)
• Provide guidance on breach reporting protocols
• Protect Controlled Unclassified Information (CUI)
• Proficient in lifecycle management of official publications, operating instructions, and standardized forms, including all creation and revision processes
• Develop technical documentation, Staff Summary Sheets (SSS), and executive-level briefings, specifically utilizing Air Force Handbook 33-337 (The Tongue and Quill).
• Manage records within the Air Force Records Information Management System (AFRIMS) and processing FOIA requests via standard DoD/Air Force e-FOIA portals.
• Other duties as assigned

• Bachelor’s degree
• Minimum two (2) years’ experience in DoD/DoW guidelines OR
• Associate’s degree
• Minimum four (4) years’ experience in DoD/DoW guidelines
• Certified Knowledge Manager (CKM) certification Preferred.
• Project Management Professional (PMP) certification
• Minimum two (2) years’ experience developing and writing official documentation and briefings for higher level leadership and oral/written communication skills.

Knowledge, Skills and Abilities

• Experience with Microsoft products to include but are not limited to Microsoft 365, MS Excel, MS Outlook, MS Word, MS Teams, MS PowerPoint, OneNote, and SharePoint workflows.
• Experience applying Air Force Research Laboratory (AFRL) directives regarding information lifecycle management and statutory public disclosures.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.