Assistant Manager, Vetting Support & Office Management, Personnel Security

This is a fantastic opportunity for someone who enjoys taking ownership, making things happen and being a trusted part of a collaborative team. This is a varied role where you will be directly enabling the business and our clients by ensuring the smooth running of one of our project offices while supporting the DBS Vetting Manager. You’ll work both independently and collaboratively, using your initiative and attention to detail to maintain high standards and respond proactively to the team’s needs. Reporting to the DBS Vetting Manager, you’ll have the opportunity to develop professionally and broaden your responsibilities as you grow within the team., * Supporting the Deloitte business with National Security Vetting (NSV) applications and processes

• Onsite (client site) presence and liaison responsibilities
• Business query support and mailbox management
• Maintaining personnel security databases
• Supporting onboarding activities, including the delivery of security briefings
• Scheduling and delivering vetting interviews
• Providing cover in the absence of the DBS Vetting Manager

Office Management:

• Manage day-to-day operations of our hybrid workplace to enable a positive and inclusive employee/guest experience, maintaining a professional and effective working environment
• Assist with employee and guest onboarding (includes building inductions, Health & Safety briefings, provision of parking permits)
• Manage facilities and Health & Safety compliance, coordinating with vendors to keep the entire office space productive, safe and orderly
• Act as the onsite First Aid representative and Fire Marshal and take responsibility for collating and reporting any incidents/accidents
• Liaise regularly with key stakeholders including the landlord, cleaning contractor and Deloitte’s Central Workplace Services team
• Maintain office provisions including stationery, kitchen supplies, etc

• Currently hold Developed Vetting (DV) clearance
• Comfortable with standard business software including MS Word, Excel, Outlook, Teams
• Personable, self-motivated and resourceful
• An excellent communicator with strong organisation skills
• Sensitive to the need for confidentiality
• Energized by solving problems both big and small
• Calm under pressure and able to manage a large variety of tasks in a fast-paced, dynamic environment
• Passionate about delivering effective, welcoming and inclusive office environments

Desirable:

• Demonstrable Office Management experience
• First Aid certificate
• Fire safety training
• Appreciation for data and information security

Deloitte drives progress. Using our vast range of expertise, we help our clients’ become leaders wherever they choose to compete. To do this, we invest in outstanding people. We build teams of future thinkers, with diverse talents and backgrounds, and empower them all to reach for and achieve more.

What brings us all together at Deloitte? It’s how we approach the thousands of decisions we make every day. How we behave, our beliefs and our attitudes. In other words: our values. Whatever we do, wherever we are in the world, we lead the way, serve with integrity, take care of each other, foster inclusion, and collaborate for measurable impact. These five shared values lead every decision we make and action we take, guiding us to deliver impact how and where it matters most., Collaboration is central to everything we do at Deloitte. From IT to HR, marketing and more, our teams help to support the wider business in everything they do. Bringing your individual skills and specialist knowledge, you can make a far-reaching impact. Come join us.

National Quality and Risk Management

We ensure we manage our business with integrity. This includes developing and managing assurance and business risk frameworks, anti-money laundering, addressing any potential conflicts of interest amongst clients and maintaining our independence from them, ensuring we’re compliant and managing the security of our people.

Personal independence

Regulation and controls are standard practice in our industry and Deloitte is no exception. These controls provide important legal protection for both you and the firm. We are subject to a number of audit regulations, one of which requires that certain colleagues abide by specific personal independence constraints (e.g., in relation to any financial interests and employment relationships). This can mean that you and your “Immediate Family Members” are not permitted to hold certain financial interests (shares, funds, bonds etc.) with audit clients of the firm, and also prohibitions on certain employment relationships (e.g., you are not permitted to hold a secondary employment role with SEC audit clients of the firm whilst being employed by the firm). The recruitment team will provide further details as you progress through the recruitment process, or you can contact the Independence team upon request.

Connect with your colleagues

“The team is one of few that are a direct enabler to the business and our clients and are key to the success of the business” - Deloitte Employee

Our hybrid working policy

You’ll be based in Bristol with hybrid working.

At Deloitte we understand the importance of balancing your career alongside your home life. That’s why we’ll support you to work flexibly through our hybrid working policy. Depending on the requirements of your role, you’ll have the opportunity to work in your local office, virtual collaboration spaces, client sites and remotely. You’ll get the chance to meet face to face when needed, while you collaborate and learn from colleagues, share your experiences, and build the relationships that will fuel your career and prioritise your wellbeing. Please check with your recruiter about the specific working requirements that may apply for your role.

Our commitment to you

Making an impact is more than just what we do: it’s why we’re here. So, we work hard to create an environment where you can experience a purpose you believe in, the freedom to be you, and the capacity to go further than ever before.

We want you. The true you. Your own strengths, perspective and personality. So, we’re nurturing a culture where everyone belongs, feels supported and heard, and is empowered to make a valuable, personal contribution. You can be sure we’ll take your wellbeing seriously, too. Because it’s only when you’re comfortable and at your best that you can make the kind of impact you, and we, live for.

Your expertise is our capability, so we’ll make sure it never stops growing. Whether it’s from the complex work you do, or the people you collaborate with, you’ll learn every day. Through world-class development, you’ll gain invaluable technical and personal skills. Whatever your level, you’ll learn how to lead.