Data Processing Systems Analyst I

This posting is being used to fill various Data Processing Systems Analyst positions at the specified location. The authorized level of the position is Data Processing Systems Analyst IV. Applications are being accepted down to the Data Processing Systems Analyst I in the event of recruiting difficulties.

Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant’s exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations. Data Processing Systems Analyst I, SR-16: $4,368.00 - $5,314.00 per month

Data Processing Systems Analyst II, SR-18: $4,725.00 - $5,753.00 per month

Data Processing Systems Analyst III, SR-20: $5,107.00 - $6,22100 per month

Data Processing Systems Analyst IV, SR-22: $5,527.00 - $6,728.00 per month

Examples of Duties

1. Plans and carries out various fact-finding tasks to secure pertinent information on the electronic data processing needs and problems of departments;
2. Conducts studies related to work flow, work measurement, time distribution, organizational and functional relationships, forms design, etc.;
3. Meets with and interviews personnel from various levels of management and operations;
4. Analyzes and coordinates subsystems;
5. Determines the feasibility of conversion of operations and procedures to electronic data processing;
6. Analyzes procedures from the standpoint of feasibility of using different machines, their capacities, cost, etc.;
7. Prepares comprehensive reports of findings and recommendations;
8. Prepares overall plans and develops detailed procedures and processes for conversion to machine processing utilizing current technologies, such as teleprocessing, data base management systems, etc., and including the preparation of flow charts and functional block diagrams;
9. Integrates the various systems and procedures with the needs and requirements of the various agencies wherever possible;
10. In a line department, works in close cooperation with representatives of staff agencies;
11. In the central agency, works in close cooperation with representatives of operating departments;
12. Prepares and maintains procedural manuals;
13. May conduct management studies associated with other program or management objectives and needs;
14. Prepares reports of work activities and correspondence;
15. Reviews work results and follows through to see that management and staff officials have a clear understanding of problem areas;
16. Provides guidance and assistance in implementing recommendations accepted by administrator of units serviced;
17. Supervises a group of analysts and/or programmers and support personnel in specific program areas as a unit supervisor or team leader;
18. Coordinates work performed with supervisors of other functional areas; and
19. Trains lower level analysts as required., Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:
20. A copy of the applicant’s TA History Report or equivalent system-generated report;
21. A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
22. Copies of the applicant’s signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education., New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee’s enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee’s social security account.
• Workers’ Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers’ compensation.

• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee’s job is excluded from collective bargaining., List professional experiences you held that fully meet this requirement. Do not list volunteer experience as they will not be given consideration. All substitute and on-call employment claims must be verified via a list of the dates and hours you worked, endorsed and signed by your respective supervisor and/or personnel office.Include ALL of the following information for EACH of these experiences, SEPARATELY: a. Official job title; b. Employer’s name, type of establishment, services provided and to whom (i.e. clientele); c. Supervisor’s official job title, general duties, and type of supervision he/she provided over your position (i.e. direct, moderate, general, etc.); d. The department that you worked in, its general functions, and how many and what kind of professional staff were regularly employed; e. Dates of Employment (from mm/yy to mm/yy); f. Average hours you worked per week; g. A detailed description of your primary duties (be specific), Official or copies of official transcripts, certifications (front and back), and other documents that verify you meet the minimum qualification requirements must be submitted with your application. If these documents are NOT received, your application may be rejected.

• My documents are attached to this application.
• My documents were attached to a previously submitted application.
• I may or may not submit my documents at a later date. I understand that my application will be evaluated based on the information available at that time.

Basic Education Requirement: Graduation from an accredited four-year college or university with a Bachelor’s degree. Excess work experience as described under the Specialized or Supervisory Experience below or any other progressively responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience Requirements: Except for the substitutions provided below, applicants must have had the types of experience described in the statements immediately following and in the amounts shown in the table below or any equivalent combination of training and experience:

Class TitleSpecialized Experience (yrs.)Supervisory Experience (yrs.)Total Experience (yrs.)Data Processing Systems Analyst I 000Data Processing Systems Analyst II0.500.5Data Processing Systems Analyst III1.501.5 Data Processing System Analyst IV2.502.5

Specialized Experience: Progressively responsible work experience in computer systems analysis which involved the analysis and design of systems for electronic processing of data or stored computer programming experience which included participation in systems analysis.

Substitutions Allowed:

1. A Bachelor’s degree from an accredited college or university in computer science or in another major including completion of course work comparable to a major in computer science may be substituted for six (6) months of Specialized Experience.

2. A Master’s degree in information and computer science from an accredited college or university may be substituted for one and one-half (1-1/2) years of Specialized Experience.

3. A Doctorate’s degree in information and computer science from an accredited college or university may be substituted for two (2) years of Specialized Experience.

4. Excess Supervisory Experience of the type and quality described above may be substituted for Specialized Experience on a year-for-year basis.

Driver’s License Requirement: Applicants must possess a current, valid driver’s license.

Lifting Requirement: Applicants must possess the ability to lift/carry objects weighing up to 40 pounds unassisted.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered., Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years., Do you possess a Bachelor’s degree from an accredited college or university?, Applicants who do not possess a Bachelor’s Degree may still meet the Education Requirement via excess Specialized Experience, or other qualifying progressively responsible administrative, professional, or technical work experience, which required a high degree of analytical skill.

If you do not possess a Bachelor’s Degree, use the space provided to list experiences that you feel would fully meet this substitution. Be sure to include your official job title, employer’s name, your dates of employment (from mm/yy to mm/yy), average hours you worked per week, and a detailed description of your duties. If you possess a Bachelor Degree, type “N/A” in the space provided. 03, Applicants with a Bachelor, Master, or Doctorate Degree in Computer Science, Management Information Systems (MIS), or another major with coursework considered comparable to a major in Computer Science or MIS may substitute their degree for Specialized Experience., * I possess a Bachelor Degree in Computer Science or MIS. I will submit my official or copy of official transcript to verify my claim.

• I possess a Bachelor Degree in another major with coursework considered comparable to a major in Computer Science or MIS. I will submit my official or copy of official transcript along with course descriptions for each course taken toward completion of my degree to verify my claim.
• I possess a Master Degree in Computer Science or MIS. I will submit my official or copy of official transcript to verify my claim.
• I possess a Master Degree in another major with coursework considered comparable to a major in Computer Science or MIS. I will submit my official or copy of official transcript along with course descriptions for each course taken toward completion of my degree to verify my claim.
• I possess a Doctorate Degree in Computer Science or MIS. I will submit my official or copy of official transcript to verify my claim.
• I possess a Doctorate Degree in another major with coursework considered comparable to a major in Computer Science or MIS. I will submit my official or copy of official transcript along with course descriptions for each course taken toward completion of my degree to verify my claim.
• I possess a Bachelor, Master, or Doctorate Degree in a major unrelated to Computer Science or MIS. (Submittal of transcript not required.)
• I do not possess a Bachelor, Master, or Doctorate Degree., I have _____ progressively responsible work experience in computer systems analysis which involved the analysis and design of systems for electronic processing of data or stored computer programming experience which included participation in systems analysis.
• less than six (6) months of
• six (6) months of
• one (1) year of
• one and one-half (1 ) year of
• two (2) years of
• two and one-half (2 ) years of
• three (3) years of
• three and one-half (3 ) years of
• four (4) or more years of, Also provide complete responses to the following items for EACH of these experiences, SEPARATELY: h) A description of your experience analyzing, evaluating, and developing systems; i) A description of your experience gathering and analyzing objectives, operating procedures, work methods, and information needs of an organization; j) A description of your experience conducting studies, researching alternatives, and preparing reports which included flow charts and functional block diagrams; k) A description of your experience developing and implementing plans for electronic data processing systems for automation of work processes and the production of data; l) A description of your experience providing recommendations and making decisions (include how often your recommendations are implemented; and, m) A description of any major data processing systems analysis projects for which you had substantial responsibility (include the project’s purpose, complexity, design, and duration as well as specifically how you participated in its completion).

NOTE: Failure to provide all information may result in your application being rejected for being incomplete. Again, if you do not possess any Specialized Experience, type “None” in the space provided. 07

DRIVER’S LICENSE REQUIREMENT:These positions require a current, valid driver’s license.You must mail in a copy (or attach a scanned copy) of your driver’s license immediately upon applying for this position. If you do not meet this requirement, your application will not be given consideration for this position.Do you have a current, valid driver’s license?

• Yes
• No

08

LIFTING REQUIREMENT:These positions requires the ability to lift and carry objects weighing up to forty (40) pounds unassisted. If you do not meet this requirement, your application will not be given consideration for this position. Are you able to lift and carry forty (40) pounds unassisted?

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.