Information Governance - Matter Mobility Coordinator

The Information Governance - Matter Mobility Coordinator will oversee the end-to-end coordination of client matter onboarding and off-boarding processes. This includes managing the secure transfer of electronic and physical records, coordinating with internal IT and records teams, and ensuring compliance with firm policies and confidentiality standards. The role serves as a key liaison between internal departments, external firms, and transitioning attorneys to ensure accurate, timely, and compliant movement of client information., * Coordinate intake and onboarding of client matter data in alignment with established information governance procedures

• Act as the primary liaison between departing/joining attorneys, prior firms, and internal operations teams
• Oversee secure transfer of electronic files, including coordination with IT teams and approved storage systems
• Support organization, indexing, validation, and tracking of physical and electronic records
• Ensure compliance with confidentiality requirements and records retention policies throughout all transfer activities
• Maintain detailed logs, reporting documentation, and tracking systems related to matter mobility processes
• Review transfer requests for completeness, accuracy, and policy compliance prior to execution
• Coordinate communications across legal teams, practice groups, and external stakeholders
• Support physical records preparation, shipment, and secure disposition processes
• Identify opportunities to improve workflows, efficiency, and reporting within matter mobility operations
• Provide guidance and training to internal teams on onboarding/offboarding procedures

• Bachelor’s degree preferred or equivalent combination of education and experience
• 5+ years of experience in information governance, records management, or similar field (legal or medical records preferred)
• 2+ years of direct experience in matter mobility or attorney transition support
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Smartsheet
• Solid understanding of data structures, databases, and information tracking systems
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Strong critical thinking and problem-solving skills
• Ability to work both independently and collaboratively across teams
• High level of professionalism and discretion when handling confidential information
• Customer service mindset with strong interpersonal skills

Additional Details:

• Schedule: Monday-Friday, 8:00 AM-5:00 PM
• Interview Process: 1 virtual interview with Talent Acquisition followed by 1 in-person interview
• Strong onboarding and training program to ensure early success (approximately 1-2 weeks of structured training)
• Collaborative environment with cross-team coordination and communication
• Growth-oriented organization with opportunities for internal advancement
• Supportive staffing structure designed to maintain workload balance across teams

Perks:

• Structured training and onboarding program
• Strong internal mobility and promotion opportunities
• Collaborative, team-oriented environment
• Stable workload expectations with operational support resources
• Growing office presence with modern facilities and strong leadership support

Addison Group is partnering with a well-established legal organization to hire an Information Governance - Matter Mobility Coordinator. This role supports high-volume attorney transitions and client matter movement within a structured, fast-paced information governance environment. The organization offers strong training, internal growth opportunities, and a collaborative team culture., Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.