Office & IT Administrator

Coordinates office operations, facilities, employee events, HR administrative support, and technology services to ensure an efficient and productive workplace. Manages facility needs, vendors, onboarding support, and employee engagement activities while maintaining IT systems, performing updates, troubleshooting technical issues, and providing help desk support to employees. Serves as a key resource for ensuring smooth day-to-day business operations across office, HR, and IT functions.

Duties and Standards

• Manage distribution of mail and FedEx shipments

• Pick up, sort and distribute standard mail coming into the facility
• Sort and prepare mail to be sent from the building

• Manage FedEx shipments and pick-ups for all employees

• Coordinate document storage and retrieval

• Facilitate transfers of document boxes to and from the document storage company (currently Iron Mountain).

• Properly manage inventory of offsite document storage

• Maintain office and general supplies/manage front office area

• Manage front office area.
• Manage inventory and stock items for shared supplies (paper, binders, etc.)

• Manage/coordinate vending supplies and coffee services.

• Manage/coordinate meeting rooms/cafeteria/events

• Report and follow up on necessary building repairs or issues with the building manager

• Manage training/employee events

• Manage transportation of visitors

• Hotel and transportation requirements

HR administrative support

• Filing
• Onboarding and offboarding coordination
• Engagement activities

IT Support

• 1st and 2nd line support for IT customers in the assigned sites based on procedures, designs, and tools provided
• System and supplier monitoring for IT services related to assigned sites
• Maintain records and inventory information for all IT assets local to assigned sites
• Management of all scheduled and unscheduled systems maintenance
• Act as local conduit for IT related project implementations that require local presence

• Education Level: Bachelors’ degree in related field

• Education Program: IT or business management
• Language Requirements: English, Spanish (desired but not required)

EXPERIENCE:

• 1-2 years in IT environment
• 1 year in Office management

KNOWLEDGE:

Required

• Microsoft suite

• Strong problem-solving and analytical skills
• ERP system
• Networking environment
• SAP, * Achieving Results
• Communication
• Resilience & Adaptability
• Coaching & Developing
• Collaboration & Teamwork
• Decision Making
• Business & Customer Focus
• Innovation & Transformation

• Ethics & Sustainability

• Oral and written communication skills in English language
• Leadership skills with the ability to lead remote and cross-functional teams
• Organizational agility
• Negotiation skills
• Analytical skills
• Presentation skills
• Project management skills

As the largest manufacturer of wheels for the global marketplace, Maxion Wheels is continually seeking motivated individuals who have what it takes to make a positive impact on our business and our customers. Our long history, and our products, internationally recognized for their quality and innovation, make us one of the most respected OEM suppliers in the automotive industry.