Assistant Director, IT Project Portfolio Management

Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule Normal business hours 8:30 am - 5 pm. Occasional work outside these hours may be required to meet operational needs. Sensitive Position No, The Assistant Director of IT Project Management is the leader of the College’s IT Project Management Office. Reporting to the Director of IT Business Operations, the Assistant Director establishes and owns the College’s IT project management practice - methodology, intake, prioritization, governance reporting, and portfolio oversight - and is accountable for the successful delivery of the IT project portfolio. The position operates with substantial independence and partners directly with academic services, student services, finance, human resources, and facilities to translate institutional priorities into scoped, resourced, and successfully delivered projects.

Duties and Tasks:

• Coordinate daily project activities, schedules, deliverables, and status reporting across multiple concurrent projects.
• Supervises a small staff of one to two project management professionals while personally managing the College’s most complex and highest-visibility technology projects.
• Directs technical staff drawn from other IT units, functional subject matter experts from across the College, and external vendor resources.
• Serve as a communication bridge between technical and business teams, including developers, analysts, product managers, QA, and security.
• Support planning, scope clarification, resource coordination, and execution activities-especially for cloud-based initiatives and system transitions.
• Track dependencies, risks, issues, and timelines; escalate concerns with clear, actionable recommendations.
• Contribute to the creation, improvement, and maintenance of PMO project management governance, standards, templates, dashboards, and documentation.
• Provide guidance to ensure consistency in documentation, tracking, reporting, and governance.
• Coordinate with business analysts on requirements and with technical teams on dependencies, integration points, and environment readiness.
• Communicate project updates to stakeholders with transparency around progress, milestones, risks, and impacts.
• Assist with portfolio-level reporting and PMO process improvements to strengthen delivery maturity.
• Evaluate technology constraints, system impacts, data considerations, and integration requirements during planning
• Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor., NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program. We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting https://jobs.vccs.edu/postings/102039

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. • I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited. + Yes + No
2. • I understand that this position is not telework eligible and I will be required to attend work in-person. + Yes + No
3. • I understand this position is located in Virginia and I will be required to reside in the DMV metro area. + Yes + No
4. • Do you now or in the future require visa sponsorship to work in the United States? + Yes + No
5. • Are you applying for this position to satisfy an OPT training requirement for your educational program? + Yes + No
6. • Do you have experience managing information technology projects, including full life-cycle responsibility for scope, schedule, budget, risk, and stakeholder management? + Yes + No
7. • Do you have experience supervising or serving as a team lead for project management and/or technical staff? + Yes + No
8. • Do you have demonstrated experience managing enterprise-scale technology projects with multiple stakeholder groups? + Yes + No
9. • Do you have experience supporting or coordinating system transitions, digital modernization, or enterprise level initiatives? + Yes + No
10. • Do you have experience establishing or maturing a project management office, including methodology development and tool implementation? + Yes + No
11. • Do you have experience providing customer service, stakeholder communication, or user support? + Yes + No
12. • Do you have experience with cloud ecosystems (Azure, AWS, SaaS platforms), integration patterns, and system modernization concepts? + Yes + No
13. • Please describe your work experience in managing PMO services. (Open Ended Question)

Applicant Documents

Required Documents

1. Resume

Optional Documents

1. Cover Letter/Letter of Application
2. Other Document
3. Alternative Hiring Process Letter
4. SF-50 (Documentation of involuntary separation from Federal Agency)

• Ability to manage multiple priorities and a heavy workload in a fast-paced environment.
• Ability to read, interpret, and communicate project procedures, technical requirements, and business processes.
• Strong organizational skills with attention to detail, documentation accuracy, and adherence to deadlines.
• Demonstrated ability to collaborate with technical teams and troubleshoot issues related to project dependencies, system changes, or cloud transitions.
• Knowledge of core project management practices, software development lifecycle, documentation standards, and governance processes.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively as part of a project team.
• Ability to adapt quickly to changing priorities and work effectively under pressure.
• Knowledgeable of PMO frameworks and delivery methodologies.
• Ability to lead cross-functional or matrixed project teams whose members report to other units.
• Ability to implement and interpret technical policies, processes, or project governance standards
• Proficiency in Microsoft suite of products.

Minimum Work Requirements:

• Experience managing information technology projects, including full life-cycle responsibility for scope, schedule, budget, risk, and stakeholder management.
• Experience supervising or serving as a team lead for project management and/or technical staff.
• Demonstrated experience managing enterprise-scale technology projects with multiple stakeholder groups.
• Experience supporting or coordinating system transitions, digital modernization, or enterprise-level initiatives.
• Experience establishing or maturing a project management office, including methodology development and tool implementation.
• Experience with tools such as Jira, Azure DevOps, SharePoint, or MS Project/MS Planner.
• Experience providing customer service, stakeholder communication, or user support.
• Experience with cloud ecosystems (Azure, AWS, SaaS platforms), integration patterns, and system modernization concepts., + Experience in higher education or a public sector environment
• Experience in a large and complex organization
• Experience with TeamDynamix ITSM
• Knowledge of industry standards and best practices for ITSM and ESM.
• Any specific functional and/or technical training or certification in IT-related sciences
• Certifications or training in project management or IT-related disciplines (e.g., CAPM, PMP, Agile/Scrum, ITIL).

Operation of a State Vehicle No

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.