Grant Application Specialist

Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period. Sponsorship This position is not eligible for a visa sponsorship now or in the future. Position Summary Information

Primary Purpose The Grant Application Specialist is responsible for pre-award grant compliance, grants and contract submissions under the direct supervision of the Director of Research. They will be familiar with the common federal and state grant guidelines and submission portals and will provide Pre-Award administrative guidance of grant and contract proposals., * Reviews grants and incoming contracts for compliance and supports submissions of faculty and staff led proposals.

• Completes necessary training on relevant software and procedures
• Has knowledge of federal funding agencies such as NIH, NSF and HRSA.
• Supports the Director of Research in the application of proposal and contracts/ bid submission guidelines and any/all federal regulations.
• Review detailed proposal application information, and/or related materials. This includes but is not limited to the proposal budgets, current and pending support for the researcher/faculty, budget justifications and institutional letters of commitment.
• Cross check contents of proposal with internal routing form/approval to make certain all appropriate approvals are received (IRB, IACUC, export control, conflict of interest, etc.) and/or offices notified.
• Review and submit proposals in the appropriate external portal complying with the requirements of the funding announcement and knowledge of the portal.
• Has experience working in federal funder portals like ASSIST, Research.gov, and Grants.gov.
• Manage multiple submissions, Primary Investigators and deadlines on a daily basis.
• Provides administrative support for the University-wide Research and Creativity Showcase.
• Assists in coordination of grant training workshops.
• Reviews and incorporates feedback to faculty for budget and administrative forms in grant submissions.
• Maintains existing grants database and University-wide grants software Cayuse.
• Serves as liaison for incoming and outgoing sub-award compliance review and paperwork.
• Supports grant routing and administration.
• Provide support for other office functions, including preparation of contracts.
• Assist/ cross train in office compliance functions as needed and assists with maintenance of web based sites related to research.
• Coordinate / support office personnel, including human and animal research director, and director of strategic research.
• Perform other related duties as assigned or requested.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

• Bachelor’s Degree.
• Six (6) months of experience in grant application/contract submissions.

Preferred Qualifications

• Demonstrated proficiency in the use of computer office software including word-processing, spreadsheet, presentation applications and databases.
• Ability to work on competing deadlines/priorities.
• Excellent writing and oral communication skills.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
• Knowledge of federal and state grant proposal process.
• Advanced use of computer office software: spreadsheet, databases and outlook.
• Attention to detail, experience with organizing incoming processes.
• Experience creating/reviewing or developing project budgets.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the Stockton Pacific campus.

Requires extended periods of sitting both at a workstation and in meetings, as well as repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to twenty-five (25) pounds. Work Environment/Work Week/Travel: Work is primarily performed in a standard office environment. Work performed during standard business hours.

Hiring Range $70,304 - $75,000 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer. Background Check Statement All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years. Anti-Discrimination/EEO Policy Statement