Scientific Support Assistant

Provide administrative, regulatory and scientific support to the safety, efficacy and quality assessment of human and veterinary medicines throughout their lifecycle. The successful candidate will ensure accurate and timely support of scientific committees, working parties and regulatory procedures while maintaining high-quality standards.

Standard role duties & responsibilities:

• Contribute to the management and coordination of pre- and post-authorisation activities.
• Provide administrative, organisational and logistical support for scientific and regulatory meetings.
• Prepare and publish relevant documents using EMA templates and standards.
• Maintain files, databases, tracking systems, mailing lists and correspondence.
• Contribute to the development and maintenance of SOPs, WINs, user manuals and guidance documents.
• Identify potential process issues and escalate risks where necessary.
• Support continuous improvement and optimisation of business processes.

Role specific duties & responsibilities:

• Manage dossier data within IRIS, Microsoft Teams and SharePoint.
• Coordinate and organise meetings for the Quality Working Party (QWP) and other expert groups.
• Draft agendas, minutes and supporting meeting documentation.
• Manage memberships of working parties and expert groups.
• Support management of Declarations of Interest (DoI) and conflict of interest assessments.
• Provide administrative support to medical device expert panels when required.
• Support regulatory procedures and procedural meeting activities.
• Act as a first point of contact for internal and external stakeholders.

The specific tasks of an individual job holder are further detailed through the activities of the organisational entity, annual objectives and compliance with applicable SOPs, WINs and confidentiality requirements.

• A level of post-secondary education attested by a diploma; or
• A level of secondary education giving access to post-secondary education, combined with at least three years of relevant professional experience.

Experience:

• Up to 6 years of relevant professional experience.
• Experience working in a regulated environment with established procedures, SOPs and guidance documents.
• Experience in database management, reporting and analysis.
• Experience in stakeholder management.
• Experience organising scientific, regulatory or procedural meetings.
• Experience within pharmaceutical, medical device, regulatory or governmental environments is highly desirable.

Skills & knowledge:

• Strong administrative and organisational skills.
• Knowledge of Microsoft Office applications and collaboration platforms.
• Excellent planning and coordination skills.
• Attention to detail and accuracy.
• Strong communication and stakeholder engagement abilities.
• Ability to manage multiple tasks and deadlines simultaneously.
• Experience working with databases and document management systems.

A fulltime, temporary job from 02-11-2026 for 3 months (assignment extention is possible)

Salary range:

• 3,934.40 gross per month (5 years of experience)
• 4,451.52 gross per month (5 - 15 years of experience)
• 5,036.61 gross per month (15 years of experience or more)

Interesting and challenging work that brings value to European citizens;

A diverse and stimulating working environment Where will you work?

The European Medicines Agency (EMA) is a decentralised agency of the European Union responsible for the scientific evaluation, supervision, and safety monitoring of medicines developed by pharmaceutical companies for use in the EU. The agency is located in Amsterdam, Netherlands and employs over 900 people from across the EU. EMA’s mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.