Program Data Coordinator

The Program Data Coordinator maintains accurate participant records, monitoring data quality, and preparing reports that document services and program outcomes. This position works closely with program staff, leadership and external evaluators to ensure timely data entry, track progress toward program goals, and support reporting requirements. The coordinator also provides administrative support related to program documentation and recordkeeping. Connects program responsibilites to program services and outcomes.

Demonstrates continuous effort to improve work processes and work cooperatively to meet the evaluation program component goals and objectives.

Job Duties:

• Enter, track, and maintain accurate program data in organizational databases, dashboards, to case management systems

· Works closely with the external evaluator and assigned program staff to ensure the evaluation program goals and objectives are in compliance.

· Complete required webinars and specific trainings to support roles and responsibilities.

· Maintain confidentiality of client records according to case management protocol and HIPPA.

• Ensure data integrity and perform regular audits to verify accuracy and completeness.
• Generate and submit required program reports.
• Complete evaluations for questionnaires for program events and activities.
• Assist in monitoring program data performance and outcomes.
• May be required to complete data research.

Administrative Support:

· Maintains organized program files, including digital file folders and related documentation.

· Assist with preparing materials for program activities, including sign-in sheets, reports, and participant communications.

· Manage program correspondence and respond to data-related inquiries from internal staff or external partners.

· Assist in monitoring data integrity and audits for accuracy., This job description outlines general job duties. This description does not identify or implies that these are the only duties to be performed for this position. The employee will be required to follow any other instructions including cross-trainings and perform other duties as assigned.

· Associate or bachelor’s degree in business administration, accounting or related field. Experience may subsitute for education. No Degree required.

· Two or more years of experience in excel, data entry, accounting, database management, or administrative coordination (experience in nonprofit or social services preferred).

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with data management software.

· Organization skills, detailed oriented, and time management.

· Confidentiality and HIPAA compliance standards and participant data.

· Excellent time management, and organizational skills preferred.

· Demonstrates knowledge of the geography, demography, and sociology of program region.

· May be required to sit for long periods.

· May be required to lift objects up to 35 pounds.

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance