Temporary Administrative Services Assistant - MIS

Executive & Administrative Support

• Maintain leadership calendars and coordinate meetings, appointments, and schedules.
• Prepare meeting agendas, gather supporting materials, and create/manage batch calendars.
• Prepare, edit, and proofread a wide range of documents, including reports, presentations, and correspondence.
• Draft, format, and distribute internal communications.
• Maintain well-organized electronic and physical filing systems for departmental records and meeting documentation.
• Provide administrative support to the MIS cabling team.
• Participate in internal committees and organizational initiatives.

Operations, Logistics & Facilities

• Assist in planning, scheduling, and executing departmental meetings, training sessions, and events.
• Monitor office supply inventory and coordinate restocking and equipment servicing.
• Manage mail distribution.
• Process purchase orders and invoices, support vendor account tracking and documentation, and maintain vendor accounts.
• Maintain and update employee information on the electronic bulletin board and other internal systems.

Recruiting & IT Collaboration

• Schedule and track interviews, and manage communications with candidates.
• Collaborate closely with IT staff to support office systems, manage software access, and maintain basic troubleshooting documentation.

• Technical Skills: Strong proficiency in Google Suite and Microsoft Office is preferred; must be tech-savvy.
• Core Competencies: Detail-oriented, adaptable, receptive to direction, and capable of succeeding in a fast-paced environment.
• Work Style: Highly efficient at managing and completing multiple tasks simultaneously.

Minimum Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.

Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance