Senior Data Privacy & Practices Specialist / Management Analyst 3

Direct Care and Treatment (DCT) operates a diverse system of direct care and treatment programs and services and maintains significant volumes of government data, including protected health information, health records, private and confidential government data, employee information, client information, treatment-related information, and other legally protected data.

This position exists to provide advanced organizational and management analysis in support of the Direct Care and Treatment (DCT) Data Privacy Office (DPO) and serves as a project lead for complex data governance and electronic discovery initiatives. As the Senior Data Privacy & Practices Specialist, you will plan, analyze, coordinate, and implement complex projects related to records governance, electronic discovery, document review processes, data management, and compliance operations. You will develop standards and procedures, create manuals, recommend workflow improvements, and provide guidance and support to staff to promote consistent, efficient, and legally defensible responses to public data requests, investigations, and data security incidents.

Responsibilities include:

• Evaluate business processes, systems, workflows, policies, procedures and organizational practices to identify operational issues, risks, and opportunities for improvement.
• Develop recommendations, implementation strategies, and process improvements that enhance efficiency, consistency, accuracy, and compliance with applicable state and federal requirements.
• Coordinate cross-divisional project teams, establish project goals and methodologies, develop work plans, monitor progress, evaluate outcomes, and present findings and recommendations to leadership.
• Analyze and improve DCT’s eDiscovery and document review processes., * A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

To be qualified for and considered for this position, applicants must meet all the minimum qualifications listed below. To facilitate proper crediting, please ensure that your resume contains descriptions of your work experience sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

Two (2) years of experience coordinating legal services and providing administrative support in areas such as data practices, document management, or similar for a law office, corporate legal department, government legal division or related environment.

Experience must include the following:

• Analyzing, identifying, and implementing ways to establish and/or improve systems and processes
• Organizational skills sufficient to plan, coordinate, and track legal activities for multiple high-volume areas
• Communication and writing skills sufficient to convey complex and/or sensitive information to a variety of audiences
• Knowledge of legal concepts and terminology sufficient to understand and support legal services such as Minnesota Government Data Practices Act (MGDPA) and Health Insurance Portability and Accountability Act (HIPAA).
• Creating and maintaining written documents, spreadsheets, and document storage systems using software such as SharePoint and the Microsoft Office Suite or equivalent.
• Experience with electronic discovery and document review platforms, such as Everlaw or a comparable eDiscovery technology., * Experience working in a state or local government environment, particularly in an organization with complex regulatory, records, privacy, or compliance requirements.
• Experience working with Minnesota state agencies or multiple government organizations and coordinating projects across organizational boundaries.
• Experience with electronic discovery and document review platforms, including Everlaw, or comparable enterprise eDiscovery technology.
• Experience developing, implementing, or improving electronic discovery, records management, data governance, or data privacy workflows.
• Experience developing standards, procedures, training materials, performance measures, dashboards, or other tools to support consistent organizational practices.
• Experience leading complex, cross-functional projects involving multiple divisions, agencies, stakeholders, or technical resources.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Annual pay increases
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you’ll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position requires an employee to be onsite at 3200 Labore Rd, Ste 104, Vadnais Heights, Minnesota at least 50% of the time, with some opportunity to perform work from a telework location.

• Telework is available on a limited basis.
• Only candidates residing in Minnesota or a state bordering Minnesota (Iowa, North Dakota, South Dakota, or Wisconsin) within 50 miles of the work address listed above are eligible for telework.
• Candidates residing in Minnesota and more than 50 miles from the primary/principal work address above may be eligible to telework more than 50%., DCT operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.