Art Gallery Administrator and Social Media Specialist

Owner & gallery director support: Coordinate daily priorities with owner and handle a multitude of tasks at the same time. Answer and transfer calls, relay messages, and complete administrative tasks and errands, including personal errands for the owner as needed. General administrative support.

Gallery & Clients: Provide exceptional service to gallery clients. Handle phone and sales inquiries and walk in visitors. Help keep the gallery clean, organized, and welcoming.

Shipping & Deliveries: Assist director with preparing artwork for shipment. Coordinate UPS and FedEx shipments, labels, pickups, and tracking; arrange courier deliveries and follow up on shipping issues and claims.

Art Inventory Management: Create and maintain artwork records, including sales, returns, framing, restoration, shipping and cost information. Communicate inventory updates to accountant and provide supporting documentation. Work closely with all staff on other inventory matters.

Artist research & Writing: Research and write factual artist biographies for client handouts, website content, and gallery materials.

Photography & Editing: Capture high-quality images of artwork and edit them using Adobe Creative Cloud tools for in-house use and publishing/posting. Prepare gallery labels for art works and promotional materials.

Material Coordination: Handle research, copywriting, content, visual material, image editing, layout, revisions, etc.

Email Marketing: Write and send engaging Mailchimp campaigns twice weekly, blending art historical insights with a sales-oriented approach.

Graphic Design & Advertising: Work with magazines, newspapers, online outlets, etc to promote artwork. Design layouts and promotional materials. Create advertisements, coordinate approvals, and submit materials according to publication specifications and deadlines.

SEO, Digital Marketing &Website Management: Build and maintain multiple websites using platforms like Squarespace and Dreamweaver. Recommend, purchase, register, and manage artist-related domain names. Monitor search performance and provide updates on SEO progress, including visibility in Google and AI powered search. Optimize website content to improve search rankings for relevant artists and their artwork. Implement best SEO practices to improve keyword rankings, manage Google Ads campaigns, and enhance the gallery’s online visibility. Update website content in Squarespace and maintain artwork listings on art sales platforms such as AskArt, InCollect, and Artnet. Keep images, descriptions, dimensions, and availability accurate.

Social Media: Create and publish regular posts using gallery inventory. Plan fresh photo, video and written content featuring the director and owner, and gallery business. Upload and promote artwork on social media platforms, various art sales websites and the California Art Blog. Develop and monitor Instagram posts and Facebook ads. Plan, create, and publish regular social media posts [Facebook and Instagram] using gallery inventory images and original content.

Join our well-established Carmel, CA art gallery, where you’ll combine your expertise in internet marketing with your love & knowledge of fine art. We are seeking a highly motivated, detail oriented individual who’s looking to thrive in a creative environment surrounded by museum-quality original paintings. The ideal candidate is an energetic self-starter with proven experience in a variety of computer programs, internet marketing tools and art assistant administration. Ideal candidate is a can-do team player who works well in a small, collaborative team environment., Proven ability in providing general administrative support and collaborative teamwork

Exceptional organizational skills and attention to detail

Strong writing skills with the ability to create compelling, art-focused content

Strong organization, attention to detail, clear communication, and the ability to manage shifting priorities and deadlines.

Open minded and able to take direction from owner and fellow staff

Strong writing and research skills, with an interest in fine art; an art history background is highly preferred.

Comfort with art, artwork photography, learning digital platforms, and providing professional client service.

Proficiency in Windows 10, Gmail, Google Chrome, MS Excel, MS Word

Expertise in Adobe Creative Cloud, Squarespace, Adobe Photoshop and Dreamweaver

Strong Knowledge of SEO principles & paid ad platforms like Google Ads

Proficiency in Canva or Photoshop, plus familiarity with Squarespace, Mailchimp, Microsoft Word and Excel, and email tools.