Executive Assistant / Admin Assistant - Temp - Family Clinic Network

We are a highly regarded non-profit healthcare network in Northern Mass. We focus on serving local underserved communities.

In this role you will serve as a high functioning Executive Assistant to the Chief Medical Officer. You will manage calendars, demonstrate strong written communication skills, and work with multiple stakeholders within the medical leadership team.

Another key aspect of the role: you will help facilitate incoming physician talent and coordinate candidate meetings and interviews with the department in a fast, efficient, and thorough manner.

What you’ll do

• Serve as internal liaison for Provider/Physician recruitment strategies and coordination
• Manage busy calendars for department leadership. That means scheduling meetings, resolving conflicts and getting materials ready ahead of time.
• Track deadlines, action items and follow-ups in Excel or shared trackers.
• Coordinate meeting logistics, including rooms, virtual links, agendas and notes.
• Keep department files, contact lists and shared drives organized.
• Act as the department’s first point of contact for calls and email.

• 2+ years of administrative support experience, including managing calendars for senior leaders
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong writing skills, with professional correspondence that needs little editing
• Clear, professional communication with both internal colleagues and outside contacts
• Availability for the full contract

Nice to have

• Bachelors Degree
• Experience at a healthcare organization, health plan or nonprofit