Principal Clerk (NY HELPS) 1126-0003

• Facilitates and coordinates the activities of the Career Development Services division.

• Maintains a regular filing system concerning divisional use. Divisional Files Teacher/Support Staff Files - Evaluations

• Processes incoming correspondence and prepares responses for communications of a routine nature.
• Places and receives telephone calls and other messages.
• Maintains a schedule of appointments and plans for conferences and interviews.
• Assists in the administration of various programs and activities as assigned by the Division Director.
• Maintains required divisional records necessary for reporting and reference.
• Assists in the preparation and analysis of surveys and other data gathering documents.
• Supervises clerical operations in the division.
• Create purchase orders and maintain files for all division purchase orders.
• Assists in other clerical/administrative functions as directed by the Division Director.
• Process payroll/Attendance for CTE/Workforce staff. Produces daily report.
• Records minutes at various CTE Meetings

• Create/Maintain Sub Lists AESOP Letter of Assurances

• Assignment Letters
• Create/Process IEA’s/SPC’s

• Process: Accident Forms Claim Forms Travel Conference Request Forms

• Transcript files Other duties may be assigned that are relevant to the civil service job description for this title. *

Supporting Role:

• Process various types of official local, state and federal reports and forms. CO-Ser Reports, CTEDS, Uniform Cost, Reports, 602 Report
• Builds/Maintains budgets for CTE and Teacher Center. Does monthly billing, amendments inputting change orders from districts’ requests for services
• Assists in the preparation of special reports and records - e.g. COSER data, grants
• Creates and monitors budget, prepares change orders from districts’ requests for services and budget amendments for Director’s approval
• Loads and monitors Perkins Grant. Completes grant paperwork as needed
• Quarterly Board Reports

$500 for Associates Degree/Accredited Training Program Certification or $1000 for Bachelors Degree or $1500 for Masters Degree, There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates must meet the minimum civil service qualifications for a NY HELPS appointment as follows:

A) Graduation from high school or possession of a high school equivalency diploma and three (3) years of office clerical experience.

Generous Benefits Package including but not limited to the following: Employment - Erie 1 BOCES

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid Vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS Retirement System 403b AND 457 retirement plans *