IT Project Manager I

Reporting to the IT Director of Project Management, the IT Project Manager I is responsible for managing people involved in a project, focusing on short-term goals, and ensuring all project members are completing tasks to ensure the project’s objectives are met in a timely manner. The Project Manager I will assist other project managers and senior project managers by delegating tasks, assigning resources, tracking work, and updating senior managers on project progress. The Project Manager I will also creatively solution roadblocks to ensure the project adheres to the timeline, will have excellent communication skills, both verbal and written, have the ability to collaborate effectively with diverse teams and stakeholders, and have the ability to prioritize and manage multiple projects simultaneously. The Project Manager I will have good analytical and problem-solving abilities, be able to identify potential risks and propose appropriate mitigation strategies, and have knowledge of healthcare processes and workflows, and healthcare regulations, data privacy, and security requirements.

Responsibilities will include but are not limited to:

1. Assist senior project managers in project planning, coordination and execution

2. Collaborate with senior project managers and stakeholders to understand project requirements, define objectives and deliverables, understand dependencies and create comprehensive project plans using Smartsheet

3. Utilize Smartsheet for project tracking: Regularly update project-related data in Smartsheet, including task progress, timelines, and resource allocation

4. Maintain project documentation and records in Smartsheet and other collaboration tools.

5. Coordinate meetings, take/distribute minutes, and follow up on action items.

6. Coordinate project activities: Facilitate communication and coordination among team members, ensuring that everyone understands their roles and responsibilities.

7. Prepare status reports and communicate project updates: Summarize project status and milestones achieved for distribution to stakeholders and management. Communicate any roadblocks or challenges that need attention.

8. Identify and escalate project issues and risks.

9. Contribute to process improvement initiatives within the PMO: Suggest process improvements, best practices, and tools to enhance project management efficiency within the PMO.

10. Provide project updates to senior managers, leaders, and stakeholders., Ability to speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position. Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, PowerPoint, internet, e-mail). Windows computer skills including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the 1st two weeks of employment to perform the essential functions of the job. Performs other duties as assigned. Follows Palomar Health rules, policies, procedures, applicable laws and standards. Carries out the mission, vision, and quality commitment of Palomar Health.

Minimum Education: Bachelor’s Degree or equivalent combination of education and experience

Preferred Education: Bachelor’s Degree in a related field with project management experience

Minimum Experience: 1-3 years of project management experience

Preferred Experience: 3+ years of Healthcare Project Management experience utilizing PMBOK guidelines with a strong proficiency in using Smartsheet.

Required License: Valid Driver’s License

Preferred License: Not Applicable

Required Certification: Not Applicable

Preferred Certification: Project Management Professional (PMP)